Chay-Ya Nepal
NGO / INGO / Development Projects

Chay-Ya Nepal is an association for Poverty alleviation and development of educational and health services. Since its establishment, CYN is working closely with rural communities in Nepal. The project activities include education for children, building basic health care systems, enhancing water sanitation and hygiene (WASH), environmental conservation, entrepreneurship development and immediate humanitarian relief. For more information visit: www.chay-ya.org

Finance and Administration Officer

Views: 990 | Apply Before: 6 days, 2 hours from now

Basic Job Information

Job Category	:	Accounting / Finance > Administration
Job Level	:	Mid Level
No. of Vacancy/s	:	[ 1 ]
Employment Type	:	Full Time
Job Location	:	Bhairahawa, Lumbini Province
Offered Salary	:	Not Disclosed
Apply Before(Deadline)	:	Jul. 22, 2025 23:55 (6 days, 2 hours from now)

Job Specification

Education Level	:	Under Graduate (Bachelor)
Experience Required	:	More than 3 years
Professional Skill Required	:	Budgeting And Forecasting Financial Reporting Office Management Communication Time Management Record Keeping

Other Specification

Education Level: A Bachelor's degree in Finance, Accounting, Business Administration, or a related field.
Experience Required: Minimum 3 years of experience in financial management and administration.

Professional Skills Required:

Strong interpersonal and communication skills (both written and verbal in English and Nepali).
Excellent organizational and multitasking abilities.
Strong problem-solving and analytical skills.
Proficiency in accounting software and MS Office applications.
Familiarity with local government operations, procurement policy and regulations is an advantage.
Must possess a valid two-wheeler license.

Note: Candidate must have a 2-wheeler vehicle with a valid license.

Job Description

Chay-Ya Nepal is seeking a dynamic and detail-oriented Finance and Administration Officer to support the financial and administrative functions of the assigned project. The ideal candidate will contribute to efficient financial management and smooth administrative operations in line with project goals and organizational policies.

Key Responsibilities :

Financial Management

A. Budgeting and Planning

Assist in the preparation and monitoring of the project’s budget.
Collaborate with the finance department to ensure budget alignment with organizational goals.
Accounting and Bookkeeping
Maintain accurate and up-to-date financial records.
Process financial transactions, including payments, invoices, and reimbursements.
Prepare and manage financial documentation for daily office accounting activities.
Supervise and monitor petty cash operations.
Ensure compliance with accounting principles, policies, and donor guidelines.
Conduct market surveys and collect necessary documents and quotations for tendering and procurement activities.
Reconcile bank statements and resolve financial discrepancies.

B. Financial Reporting

Generate regular financial reports for internal and external stakeholders.
Monitor and analyze project budgets to ensure accurate projections and budget compliance.
Ensure adherence to financial regulations and reporting requirements.

C. Grant Management

Assist in preparing grant proposals and financial reports for funding agencies.
Monitor and track the utilization of grant funds.

Administrative Responsibilities

A. Office Management

Oversee day-to-day administrative tasks to ensure smooth project office operations.
Manage office supplies and equipment.

B. Human Resources Support

Assist in HR-related tasks, including recruitment, onboarding, and personnel record-keeping.
Maintain staff attendance and document office records.
Support the implementation of HR policies and procedures.

C. Meeting Coordination

Schedule and coordinate meetings, prepare agendas, and document minutes.
Assist in organizing events and workshops.

D. Communication

Facilitate effective communication with internal and external stakeholders.
Respond to inquiries and requests for information.