Position: Finance and Administration Officer  
Location: Dhangadi
Supervisor: Senior Provincial Project Manager
Organization: Abt Associates Inc. 

Position Responsibilities 

Finance and Accounting: 

• In liasion with the Senior Provincial Project Manager and Director of F&A in Kathmandu, manages all key financial transactions at the provincial level.
• Holds regular meeting with the Senior Provincial Project Manager and Director of F&A and report on finace and adminsitrative matters as needed and all aspects of financial procedures and any related issues.
• Records expenditures, income, and any other related transactions, in the books of accounts.
• Prepares payment vouchers and correspoonding checks.
• Prepares monthly bank reconciliations.
• Checks petty cash payments and periodically reconciles petty cash balances.
• Ensures that the books of accounts are up to date at all times, orderly, well kept, and readily available for reference and audit, when required.
• Prepares the monthly ROV in accordance with Abt Associates procedures and policies.
• Prepares monthly cash requests, and promptly advises action required to cover estimated costs.
• Review the advance settlement and payments documents to ensure that the documents are in compliance with Abt Associates rules and regulation and make the payment 
• Review the travel expenses report of S2F Staff, Partners and Government staff and make the payment

Administration: 

• Ensures day to day adminstrative running of the offce
• Assit Kathmandu HR in preparation of payroll and other regular payments with due consideration to deductions (for advances, loans, taxes, etc)
• Ensures that government taxes are paid on time
• Ensure that periodic enrty of VAT is done after collection of VAT invoices from all the partner agencies, get files ready for sending to Kathamndu Office submission to USAID
• Ensures that periodic inventory of the fixed assets (property) of the company is conducted
• Assists the project in the implementation of the internal control system and financial procedures manual of the company
• Provide support in program activities, meeting, seminar, workshop, booking venue, preparation material and logisitcs support
• Other Offical works assigned by the Supervisor

Qualification requirements include the following:

• Bachelor’s Degree in Accounting, Finance, Management, Business, or other relevant field
• At least five (5) years of professional experience in Accounting and Program Financial Management
• Experience working at international development programs, with experience at USAID-funded programs highly desirable
• Experience in payroll management, petty cash management, financial reporting, and budget tracking. 
• Experience in inventory management is desirable
• A self-starter that is able to perform under pressure is preferred
• A strong command of financial and other computer applications such as MS Word, Excel, QuickBook, Access, etc.
• English language capability