Position: Finance and Administration Manager
No. of requirements: 1
Level: 8
Reports to: President
Duty Station: Project Management Team at Center Office and frequently travel to project sites and partner organizations
Time input: 100%

Main Purpose of the Job

Lead in the efficient and effective implementation of HIV and AIDS program, finance, administration and grants management related activities as well as human resources Management of National Association of PLWHA in Nepal.

Responsibilities

Following is the list of specific duties and responsibilities that fall within the scope of the job. The incumbent will perform these tasks when necessary and as appropriate, depending on the context. In addition, it may be necessary for the individual to perform duties and responsibilities that, while not specifically listed below, fall under the general categories of this job description and are within the spirit of the job.

Under the general guidance and supervision of President, the incumbent will provide the following services:

• Oversee overall financial and administrative management of the organization,
• Ensure effective and efficient financial management integrity and compliance with statutory obligations at national and organizational level,
• Ensure all grants, contracts and procurement with donors are in compliance with NAP+N's rules and regulations,
• Lead and supervise preparation of overall organizational financial reports and budgets as per donors requirements,
• Supervise and monitor the financial management systems of field based partners working on the field of HIV and AIDS,
• Managed to perform all assigned tasks necessary to achieve the organization's mission,
• Execute staff succession and organizational internal control plans,
• Train the Finance Unit and other staff on raising awareness and knowledge of financial management matters,
• Prepare annual work plan and budget,
• Provide accurate data/reports in a timely manner upon the requests from management committee, President and board members,
• Verify vouchers of transactions as per bills, invoices, receipts and supporting documents,
• Released budget to partner NGOs and settled the advances,
• Lead for collect the financial report from partner organizations, keep record into accounting software TALLY ERP software and compile the report,
• Lead for process of purchasing and logistic support for event management,
• Prepare travel plan, accommodation plan and support,
• Ensure the leave update were properly mentioned or not in the organization,
• Implement all organizational policies and procedures,
• Lead to processing of sub contracts, consultants agreements, letter agreements, purchase orders and disburse budget from main budget as guided,
• Setting strategic financial guideline and prepare for and cooperate with annual audit process,
• Maintain functional relationship with other program units and field offices,
• Carry out human resources management of entire organizations,
• Any other activities assigned by the Management committee,

Required Competency

• Master's Degree in Business Studies or Business Administration with 5 years of working experience in related field or Bachelor's Degree in Business Studies or Business Administration with 10 years of working experience in the related field.
• Fluent in English and Nepali Languages,
• Should be strong and team player skills,
• Results and detail-orientation and the ability to work with a sense of urgency in a multicultural and diverse environment,
• Ability to work with target groups are people living with HIV and AIDS,
• Good interpersonal communication skills and calm even under pressure,
• Command in financial statement preparation,
• Proficiency on computer usage on office Packages, email and internet,