Chay-Ya Nepal is seeking a dynamic and detail-oriented individual as a Finance and Administration Assistant. The ideal candidate will play a crucial role in ensuring the effective financial management and administrative functions of the assigned Project. This position requires a combination of financial acumen, administrative skills, and a commitment to contributing to the Project goal.

Financial Management:

Budgeting and Planning:

• Assist in the preparation and monitoring of the project’s budget.
• Collaborate with finance department to gather budget inputs and ensure alignment with organizational goals.

Accounting and Bookkeeping:

• Maintain accurate and up-to-date financial records.
• Process financial transactions, including payments, invoices, and reimbursements.
• Process and prepare finance and administration components of the program and management, including preparation of necessary supporting documentation of daily office accounting and administrative activities
• Supervise and monitoring the petty cash operation
• Ensure consistency with standard operating procedures, policies and accounting principles and the donor’s guidelines 
•  Market Survey and collect necessary documents and quotation for tendering and procurement activities
• Reconcile bank statements and financial discrepancies.

Financial Reporting:

• Generate regular financial reports for internal and external stakeholders.
• Monitoring and analyzing project budgets, which allow accurate projection of expenditure and comparisons of actual and budgeted spending
• Ensure compliance with financial regulations and reporting requirements.

Grant Management:

• Assist in the preparation of grant proposals and financial reports for funding agencies.
• Monitor and track the utilization of grant funds.

Administration:

Office Management:

• Oversee day-to-day administrative tasks to ensure the smooth operation of the project office.
• Manage office supplies and equipment.

Human Resources Support:

• Assist in HR-related tasks, including recruitment, onboarding, and personnel record-keeping.
• Keep staff’s office incoming and outgoing records
• Support in the implementation of HR policies and procedures.

Meeting Coordination:

• Schedule and coordinate meetings, prepare agendas, and document minutes.
• Assist in organizing events and workshops.

Communication:

• Facilitate effective communication with internal and external stakeholders.
• Respond to inquiries and requests for information.