Chay-Ya Nepal

NGO / INGO / Development Projects

Finance and Administration Assistant

Views: 2281|Published on: Dec 17, 2023

NGO / INGO / Social work

Mid Level

Full Time

Vacancy: 2

Rautahat and Surkhet|

Experience: More than or equal to 3 years|

Not Disclosed

Job Description

Roles and responsibilities of this job

Chay-Ya Nepal is seeking a dynamic and detail-oriented individual as a Finance and Administration Assistant. The ideal candidate will play a crucial role in ensuring the effective financial management and administrative functions of the assigned Project. This position requires a combination of financial acumen, administrative skills, and a commitment to contributing to the Project goal.

Financial Management:

Budgeting and Planning:

Assist in the preparation and monitoring of the project’s budget.
Collaborate with finance department to gather budget inputs and ensure alignment with organizational goals.

Accounting and Bookkeeping:

Maintain accurate and up-to-date financial records.
Process financial transactions, including payments, invoices, and reimbursements.
Process and prepare finance and administration components of the program and management, including preparation of necessary supporting documentation of daily office accounting and administrative activities
Supervise and monitoring the petty cash operation
Ensure consistency with standard operating procedures, policies and accounting principles and the donor’s guidelines
Market Survey and collect necessary documents and quotation for tendering and procurement activities
Reconcile bank statements and financial discrepancies.

Financial Reporting:

Generate regular financial reports for internal and external stakeholders.
Monitoring and analyzing project budgets, which allow accurate projection of expenditure and comparisons of actual and budgeted spending
Ensure compliance with financial regulations and reporting requirements.

Grant Management:

Assist in the preparation of grant proposals and financial reports for funding agencies.
Monitor and track the utilization of grant funds.

Administration:

Office Management:

Oversee day-to-day administrative tasks to ensure the smooth operation of the project office.
Manage office supplies and equipment.

Human Resources Support:

Assist in HR-related tasks, including recruitment, onboarding, and personnel record-keeping.
Keep staff’s office incoming and outgoing records
Support in the implementation of HR policies and procedures.

Meeting Coordination:

Schedule and coordinate meetings, prepare agendas, and document minutes.
Assist in organizing events and workshops.

Communication:

Facilitate effective communication with internal and external stakeholders.
Respond to inquiries and requests for information.

Job Specification

Required qualifications for this job

Required Education Level:Under Graduate (Bachelor)

Required Experience:More than or equal to 3 years

Other Specification

Bachelor's degree in Finance, Accounting, Business Administration, or a related field.
Proven experience in financial management and administration.
Strong computer skills, including proficiency in accounting software and MS Office.
Excellent organizational and multitasking abilities.
Familiarity with local government operations and regulations is an advantage.
Effective communication skills in both written and verbal English and Nepali.
Two wheeler license is required.

Skills Required

Required skills for this job

Management

Problem Solving

Multitasking

Interpersonal Skills

Organizational

Salary

Offered financial and non-financial compensation for this job

Offered Salary:Not Disclosed

Applying Procedure

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Apply Before: Dec 24, 2023

About the organization

Chay-Ya Nepal

NGO / INGO / Development Projects

Tokha-9, Gongabu Ganeshthan

Chay-Ya Nepal is an association for Poverty alleviation and development of educational and health services. Since its establishment, CYN is working closely with rural communities in Nepal. The project activities include education for children, building basic health care systems, enhancing water sanitation and hygiene (WASH), environmental conservation, entrepreneurship development and immediate humanitarian relief. For more information visit: www.chay-ya.org