NUMBER OF VACANCY: 1

SUPERVISOR: Director of Finance and Administration 

LOCATION: Provincial Office (7) 

ROLE PURPOSE: 

Under the supervision of the Director of Finance and Administration (F&A) in Kathmandu, the Finance and Administrative Officer,  will be responsible for all project financial transactions,  allocate costs to appropriate projects and tasks, prepare periodic financial statements and reports, and keep the records of the accounting books up to date.

POSITION RESPONSIBILITIES:

Finance and Accounting: 

• In liaison with the DCOP and Director of F&A in Kathmandu, manages all key financial transactions at the provincial level
• Holds regular meetings with the DCOP and Director of F&A and report on finance and administrative matters as needed and all aspects of financial procedures and any related issues
• Records expenditures, income, and any other related transactions, in the books of accounts
• Prepares payment vouchers and corresponding checks
• Prepares monthly bank reconciliations
• Checks petty cash payments and periodically reconciles petty cash balances
• Ensures that the books of accounts are up to date at all times, orderly, well kept, and readily available for reference and audit, when required
• Prepares the monthly ROV in accordance with Abt Associates procedures and policies
• Prepares monthly cash requests, and promptly advises action required to cover estimated costs
• Review the advance settlement and payments documents to ensure that the documents are in compliance with Abt Associates rules and regulation and make the payment 
• Review the travel expenses report of S2F Staff, Partners, and Government staff and make the payment

Administration: 

• Ensures day to day administrative running of the office
• Assist Kathmandu HR in preparation of payroll and other regular payments with due consideration to deductions (for advances, loans, taxes, etc)
• Ensures that government taxes are paid on time
• Ensure that periodic entry of VAT is done after collection of VAT invoices from all the partner agencies, get files ready for sending to Kathamndu Office submission to USAID
• Ensures that periodic inventory of the fixed assets (property) of the company is conducted
• Assists the project in the implementation of the internal control system and the financial procedures manual of the company
• Provide support in program activities, meeting, seminar, workshop, booking venue, preparation material, and logistics support
• Other Offical works assigned by the Supervisor

QUALIFICATIONS:

• Bachelor’s Degree in Accounting, Finance, Management, Business, or other relevant fields
• At least five (5) years of professional experience in Accounting and Program Financial Management
• Experience working at international development programs, with experience at USAID-funded programs highly desirable
• Experience in payroll management, petty cash management, financial reporting, and budget tracking
• Experience in inventory management is desirable
• A self-starter that is able to perform under pressure is preferred
• A strong command of financial and other computer applications such as MS Word, Excel, Quicken, Access, etc. 
• English language capability