Youth Alliance For Environment (YAE )

NGO / INGO / Development Projects

Operation Manager

Views: 2145|Published on: Mar 31, 2024

General Mgmt. / Administration / Operations

Senior Level

Full Time

Vacancy: 1

Kathmandu|

Experience: More than or equal to 7 years|

Not Disclosed

Job Description

Roles and responsibilities of this job

Level: 9th level.

The Finance, Administrative & Operation manager is responsible for the smooth execution of overall financial, operation and administrative management of the project and organization.

Compliance to policies, rules/regulations and guidelines:

Adhere to relevant policies, procedures, regulations and guidelines of Youth Alliance for Environment, Government Act & Rules.

Financial Management:

Process payments to vendors/suppliers/consultants ensuring proper documentation as per establish financial rules and regulations;
Process monthly payroll ensuring Salary/benefits, allowances as per the organization regulation and ensure financial advance management of all project staff;
Maintain up to date accounts of all transactions by the project, with adherence to
Financial policy, Nepal Accounting Standard (NAS) in a transparent manner;
Ensure compliance of all the terms and conditions agreed between Youth Alliance for Environment and the donor.
Prepare and update bank reconciliation statements on a monthly basis;
Timely deposit & file return of TDS as per the Income Tax Act of Nepal
Manage procurement process of the project ensuring transparent and competitive procurement of goods and services at all times;
Prepare financial plans, budgeting, ensure timely and accurate financial reporting as per the organizational and donor’s requirements, proper documentation, monitoring, periodic reporting, handling project & financial year audit.

Operation & Administrative management:

Office management and day-to-day administration of the Office;
Liaison with the project staff to ensure that they are aware of all of the administrative systems and procedures
Ensure efficient vehicle and logistics management and support;
Preparation agreements and contracts, by program rules and regulations and available budget
Management of insurance for the project staff including liaison with insurance companies to process claims
Management of logistics for seminars, workshops, and any other events as requested by the project team
Advising the project team on procurement, awarding of contracts and payment procedures and supplying the required information, s/he shall be a permanent member of the procurement committee;
Procurement (where tenders/quotations are required) by the organization procurement procedures of goods and services;
Effective and efficient inventory management;
Act as an HR focal person ensuring proper documentation and confidentiality of personal records and other HR documents of project staff.
Plan and implement capacity-building activities for project and partner staff members
Manage the Human Resource Information System of the project;
Ensure an effective internal control system.

Job Specification

Required qualifications for this job

Required Education Level:Graduate (Masters)

Required Experience:More than or equal to 7 years

Other Specification

Master’s degree in business administration/ management or commerce with Finance/Accounting as a major subject.
Minimum 7 years of work experience in similar
Experience managing finance and accounting preferably in an International/National organization (or professional accountancy degree)
Experience supervision of overall financial systems with inclusive frameworks and procedures
Good understanding of national rules and regulations
Understanding of development program budgeting and financial monitoring
Good understanding of Tax rules and regulations
Good time management and task prioritization skills
Result-oriented maintaining deadlines
Excellent interpersonal, intercultural competencies and team player
Fluency in Nepali and English, both written and oral
Proficiency in using accounting & office application software

Skills Required

Required skills for this job

Communication

Team Management

Administration

Interpersonal Skills

Organisation Skills

Salary

Offered financial and non-financial compensation for this job

Offered Salary:Not Disclosed

Applying Procedure

Click on Login to Apply to get the email address / external link to apply.

Note: You need to be a registered jobseeker to view the applying email address / external link.

Apply Before: Apr 09, 2024

About the organization

Youth Alliance For Environment (YAE )

NGO / INGO / Development Projects

Gairidhara, Kathmandu, Nepal

Youth Alliance for Environment (YAE) is a non-profit and non-governmental independent organization working in the environmental sectors for the conservation and management of environmental resources. Our thematic areas of work include Environmental Management, Water Resource, Forestry and Biodiversity conservation, Climate Change and Disaster Risk Management. Under each theme, YAE works on Capacity building, Policy Advocacy, Research and Innovation, and Livelihood promotion. YAE encompasses unique organizational culture and articulates internalized core values on mutual respect, working for the deprived and vulnerable, creation and innovations, quality and best practices, and non-party politics.

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