Position: Field Support/Logistic Officer
Starting Date: 2021.01.05
Status: Full time
Duration: 6 Months – Renewable
Duty Station: Kathmandu, with field visits 50%

Objective:

• Contribute to the implementation of the SASANE work-plan providing documentation/logistic support and overseeing the overall logistic processes in support of the objectives of the organization
• Meet the expectations of organization for logistics and field support through coordination, information management, and service provision

Reporting Line:

• The Field Support/ Logistics Officer reports to the Finance/Admin Manager

Key Responsibilities

• Must be responsible for the planning, oversight, and management and coordination of logistics support operations to ensure smooth accomplishment of projects of organization
• To work in the force, planning the set-up of project sites, as well as coordinating, directing, and others involved in executing an assigned project of organization
• Ensuring that a project takes-off and is completed smoothly
• Responsible for prioritizing work orders and organizing tasks based on project deadlines in compliance with the organization Policy requirements
• Support/Lead field activities in close coordination with the team
• The Logistics Support Officer is the primary focal point and communication channel for the staff, vendor, donors etc

Desk Duties

• Lead the implementation of Logistics operations taking care of the budget and time-frame
• Provide advisory to the staff strategic planning products and provide guidance on the implementation of operations
• Maintain the proper overall understanding of the budget in coordination with finance team for logistics
• Provide the necessary logistic support/guidelines to the staff
• Assist in the preparation and review of the documents for the implementation of the activities (as per budget).
• Advise and assist in identifying and mobilizing the necessary resources (i.e. financial, HR and assets) for the implementation of the operation.
• Provide periodic updates and inputs related to the activities of the Logistics requirements
• Ensure the logistics and reporting responsibilities are met within the defined time frame
• Exchange information closely with other desk officers

Field Responsibilities

• Support the planning, organization and facilitation of workshops / trainings/activities of the project
• Plan, organize, facilitate and participate in internal/external training or workshops related to the portfolio of activities
• Other duties as required

Recruitment Qualifications:

Education: Bachelors in Business Administration/ Bachelors in Business Studies. Masters preferred
Work Experience: A minimum of 3 year of professional experience supply chain management task, studies with specialty in Procurement procedure would be an asset
Languages: Fluency in spoken and written English and Nepali Typing skill is a plus

Key skills: 

• Computer skills: Applicants must have a thorough understanding of MS Office applications and logistics software necessary ( if applicable) to conduct research and complete routine/moderately complex tasks
• Analytical skills: Applicant must be able to assess moderately complex information from multiple sources and draw logical conclusions
• Interpersonal skills: Applicant must establish and preserve productive partnerships with vendors/suppliers by gaining their trust and respect, as well as nurture an effective working relationship with the work team
• Communication skills: Applicants must be able to communicate with various stakeholders, including visitors, colleagues, vendors, etc. It is also vital for attending to complex questions in a clear and concise manner, and reporting the status of assigned tasks
• Organizational skills: Applicant must be able to plan, prioritize, and manage their own activities and office workflow even when working under tight deadlines
  
• Flexibility: Applicant must be willing and able to adapt to changing work requirements and priorities that may require overtime or extended hours.
  

Terms and conditions:

SASANE offers a competitive salary which will be determined by the two levels of examination of the applicants (written and Interview), the contract type and selected candidate’s qualifications and experience