Reports To: CEO / OD

Purpose of the Role  

• To ensure a smooth running of CEO/ Operations Director’s Office  

Key Duties 

The role of Executive Assistant comprises following duty and responsibilities:  

• Manage the daily/weekly/monthly agenda and arrange new meetings and appointments 
• Prepare and disseminate correspondence, memos  
• Support and facilitate the completion of reports 
• Create and maintain filing and other office systems  
• Make travel arrangements 
• Maintain appointment schedule 
• Follow organization’s governance calendar and organize meeting accordingly 
• Liaise with staff in other departments and with external contacts 
• Draft agenda, minutes of meeting, coordinate with the entire department and follow up on action  points from the meetings  
• Make necessary arrangement for welcoming the VIP guests 
• Manage emails accounts and communicate via emails on behalf of Line manager
• Assisting executives with project tasks 
• Maintain and manage Central Drive  
• Manage communications and coordinate various sister organization projects on behalf of the  management 
• Maintain record of company Letterheads

Note:

This job description sets out the main responsibilities but is not intended to be an exhaustive list.  Specific duties may change from time to time without changing the general nature of the post and the  associate is expected to be flexible in the range of responsibilities s/he undertakes.

Applying Procedure:

Interested candidates are requested to send their CV along with their cover letter to [email protected]. Please specify the position applied for in the subject line in the email.

OR,

Please visit our website for further inquiry at https://www.thebritishcollege.edu.np/pages/tbc-vacancies/3/13