• Providing administrative assistance, such as writing and editing e-mails, drafting memos, and  preparing communications on the executive’s behalf 
• Maintaining comprehensive and accurate records  
• Performing minor accounting duties  
• Organizing meetings, including scheduling, sending reminders, and organizing catering when  necessary 
• Answering phone calls in a polite and professional manner 
• Managing the executive’s calendar, including making appointments and prioritizing the most  sensitive matters 

Executive Assistant Duties and Skills  

Microsoft Office

• Suite of software including Powerpoint, Word, Excel, and Outlook.

Administrative experience

• Experience or skill performing administrative tasks such as answering phones, scheduling appointments, or maintaining records.

Organizational skills

• Ability to organize workload, processes, or physical objects and spaces.

Personal assistant experience

• Experience or skill assisting one individual with administrative or personal tasks.

Typing

• Skill using a computer keyboard to type.

Office experience

• Experience in office organization or non-specialized business operations.

Filing

• Experience ordering and maintaining documents according to a predetermined system.

Clerical experience

• Experience or skill related to daily office tasks, such as answering phones, sending faxes, or filing documents.

Proofreading

• Experience reviewing written text for typographical consistency, grammar, and spelling.

Computer literacy

• Basic skill or experience in general computer use such as using a computer’s operating system, using software and hardware, typing, sending and receiving email, and searching the Internet.

Data entry

• Experience or skill entering data into a database or computer software.

Project coordination

• Skills or experience related to project coordination. Project coordination generally focuses more on day-to-day tasks and less on high-level planning, scheduling, or budgeting.

Bookkeeping

• Experience in recording financial transactions for organizations or individuals.

Office manager experience

• Experience or skill managing the day-to-day operations of an office, such as supervising office personnel, preparing payroll, coordinating office tasks, or hiring new employees.