Our organizations are inviting Expression of Interests (EOI) from architecture and construction consultants interested in working in rural Eastern Regions of Nepal to undertake the following projects. Locations include Chauki, TMJ; Kurule Tenupa, Koshi Tappu, and Papung.
Our local nonprofit organizations would like to invite Expression of Interest (EoI) from interested parties to undertake this responsibility.
Scope of Work:
Phase 1: Design and Development of Learning Grounds’ facilities
- Sensitively and respectfully engage with the local clients to understand their needs, spatial requirements, and budgetary constraints.
- Based on the project brief design or support the designs for the facilities based on client requirements, budget, and site constraints.
- Develop the designs for the schematic, design development, and construction documentation phases with ongoing approval from the local clients and INGO partners.
- Develop accurate cost estimates based on equipment, materials, and labor requirements for each of the phases to assist with the input process.
- Ensure that construction projects meet environmental, safety, structural, zoning, and aesthetic standards.
- Determine and schedule different stages of the building process, in accordance with the client’s needs.
- Develop a strategy that is sustainable, place-based, and sensitive to local cultures and ecologies.
Phase 2: Construction Drawing Production and Permitting
- Develop the technical drawings for construction.
- Get buildings and all legal permits required for construction.
- Get approvals from all relevant authorities.
- Develop appropriate and accurate cost estimates for the final construction and receive the client’s approval.
- Review plans and specifications for constructability, completeness, clarity, and coordination of disciplines.
- Prepare a master schedule showing duration, responsibility, and priority for all major activities.
- Update the master budget to reflect any changes in the construction process.
- Develop a detailed recruitment strategy for skilled and community volunteer labour.
- Recommend the division of labor into separate contracts to permit phasing. Consider such factors as construction durations, construction document preparation, and labour availability.
- Take responsibility for overall progress and use of resources.
- Ensure all technical inputs and cost estimates related to the construction components are accurate, timely, and included in the project proposals and budgets.
- Identify and manage risks and initiate corrective action where necessary, ensuring maximum benefit to client and stakeholders is achieved.
- Manage project budgets, cash flow, and obligations to ensure that deliverables are met and payments to contractors and personnel are received on time.
Phase 3: Bidding and Construction
- Develop all bidding and construction documentation for the construction of the facilities.
- Develop a detailed market survey for building materials in conjunction with architects, local contractors, and skilled engineers.
- Develop a detailed materials procurement procedure. Selection of suppliers for materials, and agreements with said suppliers.
- Engage, and fairly pay all contractors, and labor workers to ensure a safe, fair, and inclusive work environment.
- Always engage local labor at any given possibility to ensure long-term engagement in the project from the community.
- Follow all labor laws, and salary requirements while hiring local or national laborers.
- Ensure that the client vetoes the selection of all contractors and sub-consultants.
- Develop a detailed materials procurement procedure. Develop a detailed market survey for building materials in conjunction with architects, local contractors, and skilled engineers.
Phase 4: Construction lead
- Follow all guidelines and sensitive information from the local clients to ensure smooth operations on the ground.
- Day-to-day site supervision and guidance, including overseeing the delivery of materials to the site, planning, and assignment of labor teams.
- On-going development of construction strategy, scheduling, and construction quality control.
- Regular communication with the design team and support for materials testing procedures and reviews with the structural engineer. Conduct site surveys, evaluation, analysis, and structural design, based on the details prepared in the Design.
- Train local builders in the implementation of small-scale interventions.
- Undertake routine inspection of all work sites to confirm the essence and work quality executed; confirm the substances, hardware, and labor employed at the site; ensure that the work is implemented in accordance with the approved standards; and ensure that the quality control procedures outlined in the contract are followed.
- Provide overall technical assistance to the organization’s construction projects, from their planning to their implementation and monitoring.
- Responsible for ensuring that effective implementation, monitoring, and supervision tools are developed and implemented.
- Develop a detailed recruitment strategy for skilled and community volunteer labor.
- Ensure all technical inputs and cost estimates related to the construction components are accurate, timely, and included in the project proposals and budgets.
- Take responsibility for overall progress and use of resources.
- Identify and manage risks and initiate corrective action where necessary, ensuring maximum benefit to client and stakeholders is achieved.
- Manage project budgets, cash flow, and obligations to ensure that deliverables are met and payments to contractors and personnel are received on time.
- Provide ongoing weekly reports and monthly reports to the clients to ensure all work monitoring is continuously communicated.
Phase 5: Post Occupancy
- Ensure a proper handover of the project to the local clients and community members.
- Take input and feedback from the local clients on any issues and respond to questions until all problems are resolved and the facility is properly handed over.
- Train local team to manage the facility
- Provide a report and guidance on the post-construction handover.
Timeline
- Application for the EOI with a proposal along with a quotation needs to be completed by 10th September 2022.
- A selection committee will review the applications based on the criteria for evaluation.
- Top three finalists will be selected and interviewed by the selection committee as per the protocol prior to awarding of the contract.
Competency required:
- Extremely sensitive towards gender, and race issues. Utmost respect and sensitivity while working with local communities.
- Consultant requires a minimum of eight to ten years of experience in the design and documentation of projects.
- All licenses and legal means of operating in Nepal are required.
- Extensive knowledge of architectural detailing and construction standards.
- Extensive experience in monitoring successful community-based construction projects.
- Experience working in sustainable architecture methods and construction methods including rammed earth, bamboo, and other techniques.
- Familiarity with building systems and the ability to coordinate with consultants from multiple disciplines.
- Ability to work under pressure, organize, and prioritize responsibilities.
Essential documents:
- Cover Letter
- Profile of Company/ Firm
- Company/ Firm registration certificate
- VAT registration certificate
- Income tax clearance certificate of F/Y 2077.78
- Proof of experience to prove competency in relevant field
- Portfolio of work
- CV(s) of the key personnel to be involved
- Three (3) professional references of clients/projects you have completed in the past including name, title, email and phone number
- Plan/ Methodology for implementation
Timeline
The detailed EOI and ToR is available in this advertisement through the link below:
Proposal Submission Method:
EoI should be submitted, along with the necessary documents. The EoI will need to include a description of the work, full contact details, and an estimated work plan and outline any relevant skills and experience (with examples) that demonstrate why the individual has the capability to undertake this assignment. Proposals may be sent in PDF files via email to [email protected]. in between by 10th September 2022.
Note:
- Submission could be applied for either one of the organizations or all of the organizations.
- The organizations reserve the right to accept or reject applications without assigning any reasons. Telephone calls will not be entertained.
