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Documentation Officer / Office Secretary / Receptionist

Views: 3317 | This job is expired 2 months, 1 week ago

Job Category	:	General Mgmt. / Administration / Operations > Filing/ Record management
Job Level	:	Mid Level
No. of Vacancy/s	:	[ 8 ]
Employment Type	:	Full Time
Job Location	:	Pancha Kumari Temple, Tara hall chowk, Sinamangal - 09
Offered Salary	:	Negotiable
Apply Before(Deadline)	:	Sep. 28, 2023 23:55 (2 months, 1 week ago)

Education Level	:	Under Graduate (Bachelor)
Experience Required	:	More than or equal to 1 year
Professional Skill Required	:	Analytical Quality Management Organizational Skills Communicational Skills Quality Assurance (QA) Record Management

Typically, a bachelor's degree in a relevant field such as business administration, information management, or a related discipline is preferred.
A high level of attention to detail is crucial to ensure accuracy and completeness of documents and records.
Strong organizational skills are essential for maintaining an efficient document control system and record management.
The ability to analyze documents for compliance, quality, and consistency is important for this role.
Effective written and verbal communication skills are needed to interact with various stakeholders and ensure proper document distribution.
Familiarity with document management software and systems, as well as proficiency in office productivity software like Microsoft Office, is often required.
A process-oriented mindset is valuable for streamlining document management workflows.
The ability to identify and resolve document-related issues and discrepancies is an important aspect of this role.
Maintaining confidentiality and data security, especially for sensitive documents, is critical.
Candidate who is organized, detail-oriented, and possesses excellent communication and multitasking skills are required.
Individual should be able to handle a variety of tasks efficiently to contribute to the overall efficiency and professionalism of the office.

Email Correspondence
Maintain the applicant's documents and records.
Preparing candidate bio data to comply with requirements.
Scanning documents, creating a database, and reporting to the appropriate parties.
Deliver the prepared document in its entirety to the administration department for visa processing. Like Passport, Medical, and Police Report.
Should have excellent knowledge of MOFA (KSA) and DOFE (Labour Department)
Organizing documents for deployment.
Managing the passports received from the embassy
Safeguarding the passports that have been Visa stamped.
Regularly update the documents preceding, canceling, and receiving a VISA record.
Collaborate effectively with colleagues and provide support as needed to achieve team goals.
Adapt to changing priorities and take on additional responsibilities as requested.
The role requires a candidate who is highly organized, adaptable, and dedicated to maintaining a professional and welcoming office environment.