Data/Admin. Assistant
Save the Children
Save the Children believes every child deserves a future. In Nepal and around the world, we give children a healthy start in life, the opportunity to learn and protection from harm. We do whatever it takes for children - every day and in times of crisis - transforming their lives and the future we share. Save the Children invites applications from the interested and eligible candidates, who are reliable, accountable, have the ability to deliver results with the highest level of integrity and who value diversity, for the following position(s):

Data/Admin. Assistant

Views: 31241 | This job was expired 8 months, 1 week ago

GRADE: 3
TEAM/PROGRAMME: Global Fund : Malaria Program     
LOCATION: Epidemiology and Disease Control Division (EDCD), Kathmandu
CONTRACT TYPE: March 2018
CHILD SAFEGUARDING: Level 3 - The responsibilities of the post may require the post holder to have regular contact with or access to children or young people

ROLE PURPOSE: 
Save the Children is the leading independent organization for children.  We save children’s lives; we fight for their rights; we help them fulfill their potential. We work together, with our partners from civil societies and government, to inspire breakthroughs in the way the world treats children and to achieve immediate and lasting change in their lives. We reached approximately two million populations and invested over 29 million US  dollars in 2012 to reach more children than ever before, through programmes in Health, Nutrition, Education, Protection and Child Rights and Governance, Livelihood, HIV and AIDS,  TB and Malaria and Humanitarian crises.

The Data/Admin Assistant will be responsible for day-to-day administration work including keeping daily logistic and financial data. 

KEY AREAS OF ACCOUNTABILITY:

  • To assist on logistic programmatic, and financial data recording and reporting.
  • To communicate with the district and other concerned authorities to collect the financial and logistic data and information.
  • To assist on ledger maintain and help seniors on financial and logistic official activities.
  • Entry of all relevant program data from partners and sub-recipients correspondence with partners and sub-recipients.
  • Typing and preparation of periodic reports.
  • Maintenance of office record, supply and equipment. 
  • Maintain good record keeping system of finance and update the record of all file it properly.
  • Provide the support to the finance and program team as and when required.
  • Involve in training, workshop program for logistic support and payments.
  • Assist Finance Coordinator to prepare periodic financial reports.
  • Manage and maintain day-to-day administration of the PMU based at EDCD.
  • To work as per the need of the program.

SKILLS AND BEHAVIOURS (our Values in Practice)

Accountability:

  • Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values.
  • Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

  • Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages others to do the same.
  • Widely shares their personal vision for Save the Children, engages and motivates others.
  • Future orientated, thinks strategically.

Collaboration:

  • Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
  • Values diversity, sees it as a source of competitive strength
  • Approachable, good listener, easy to talk to

Creativity:

  • Develops and encourages new and innovative solutions
  • Willing to take disciplined risks

Integrity:

  • Honest, encourages openness and transparency

QUALIFICATIONS AND EXPERIENCE

  • Intermediate level in any discipline (Bachelor’s degree preferred)
  • Total work experience in any area (In Yrs)
  • 2 years (1 year for GSI group) of relevant experience

Skills

  • Excellent Computer Skills, especially word, Excel, PowerPoint including typing in English and Nepali.
  • Good communication skills 

*  GSI group include Female, Dalit Madhesi, People with Disabilities and other indigenous/minorities 

                             

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