Data Management Associate


Data Management Associate

UNHCR, the UN Refugee Agency, is a global organization dedicated to saving lives, protecting rights and building a better future for refugees, forcibly displaced communities and stateless people.

Data Management Associate

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Title of Post: Data Management Associate 
Category/grade: General Service, G6
Post Number: 10005819 
Type of contract: Fixed-term Appointment
Location: Kathmandu, NEPAL 
Date of Issue: 27 February 2023
The Effective Date of Assignment: As soon as possible 
Closing Date: 13 March 2023

Standard Job Description 

Data Management Associate Organizational Setting and Work Relationships The Data The  Data Management Associate is normally supervised by a professional staff member who  provides the incumbent with general guidance and workplans. The incumbent works quite  independently with an oversight from the supervisor. S/he may directly supervise some  support staff. Contracts are mainly with the colleagues in the same duty station to exchange  information and to discuss the work plans. External contacts are with the national and local  authorities for gathering and exchange of data. All UNHCR staff members are accountable  to perform their duties as reflected in their job description. They do so within their delegated  authorities, in line with the regulatory framework of UNHCR which includes the UN Charter,  UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as  relevant accountability frameworks. In addition, staff members are required to discharge  their responsibilities in a manner consistent with the core, functional, cross-functional and  managerial competencies and UNHCR’s core values of professionalism, integrity and  respect for diversity.  


  • Manage the use, maintenance and technical support of databases used in the  Operation, including planning and overseeing data collection, input and verifications; production of standard and ad hoc reports.  
  • Generate statistical reports based on the standard reporting formats and ad-hoc  reports, charts and tables as required by the management. 
  • Provide training, as necessary, to UNHCR staff as well as staff-members of  implementing partners in relevant aspects of data management.  
  • May be required to coordinate with the GIS colleagues to ensure that data collection  is compatible with GIS.  
  • Archive and backup database systems; ensure security of databases; perform  database administrator functions.  
  • Assist in development of new applications/databases needed by the UNHCR  Offices/Units in area of responsibilities in order to perform their tasks smoothly.
  • Ensure that the clients' databases are up-to-date by identifying and keeping what is  relevant and accurate in an accessible manner. 
  • May be required to support registration activities including ProGres technical support  and on-site assistance.  
  • May be required to support voluntary repatriation activities including reconciliation of  VolRep data from country of asylum and encashment centers, verification of  Voluntary Repatriation Forms (VRFs) and coordination with VolRep Centers (VRCs)  on information issues.  
  • Develop forms and tools for data collection and analysis.  
  • Have access to relevant data and records.  
  • Perform other related duties as required. 

Minimum Qualifications  

  • Education & Professional Work Experience Years of Experience / Degree Level 3 years relevant experience with High School Diploma; or 2 years relevant work  experience with Bachelor or equivalent or higher Field(s) of Education Not  applicable.  

Certificates and/or Licenses Information  

  • Technology Data Management  
  • (Certificates and Licenses marked with an asterisk* are essential)  

Relevant Job Experience 

  • Essential Not specified. Desirable Not specified.  

Functional Skills 

  • DM-Database Management  
  • PG-UNHCR's Programmes  
  • DM-ArcGIS (Geographic Information System)  
  • TR-Training - Virtual and face to face
  • IT-Computer Literacy  

(Functional Skills marked with an asterisk* are essential)  

Language Requirements 

  • For International Professional and Field Service jobs: Knowledge of English and UN  working language of the duty station if not English.  
  • For National Professional jobs: Knowledge of English and UN working language of  the duty station if not English and local language.  
  • For General Service jobs: Knowledge of English and/or UN working language of the  duty station if not English.  

All UNHCR workforce members must individually and collectively, contribute towards a  working environment where each person feels safe, and empowered to perform their duties.  This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment  including sexual harassment, sexism, gender inequality, discrimination and abuse of power.  As individuals and as managers, all must be proactive in preventing and responding to  inappropriate conduct, support ongoing dialogue on these matters and speaking up and  seeking guidance and support from relevant UNHCR resources when these issues arise.  

This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The  Operational Context may contain additional essential and/or desirable qualifications relating  to the specific operation and/or position. Any such requirements are incorporated by  reference in this Job Description and will be considered for the screening, shortlisting and  selection of candidates. 

Desired Candidate Profile 

The Data Management Associate is supervised by Associate Programme Officer and is  expected to contribute to data collection and analysis for better programming and protection  of PoCs while also supporting the ICT functions in the office. The candidate is preferred to  have experience in humanitarian and/or development settings. 

Required languages (expected Overall ability is at least B2 level): 

Additional Qualifications 


  • DM-ArcGIS (Geographic Information System), DM-Database Management, IT-Computer  Literacy, PG-UNHCR's Programmes, TR-Training - Virtual and face to face


  • Data Management - Other, Information Technology - Other 


  • Accountability, Analytical thinking, Client & results orientation, Commitment to continuous  learning, Communication, Innovation & creativity, Organizational awareness, Teamwork &  collaboration, Technological awareness 

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