Title of Post: Data Management Associate
Category/grade: General Service, G6
Post Number: 10005819
Type of contract: Fixed-term Appointment  
Location: Kathmandu, NEPAL 
Date of Issue: 08 August 2022
The Effective Date of Assignment: As soon as possible
Closing Date: 21 August 2022

Organizational Setting and Work Relationship: 

The Data Management Associate is normally supervised by a professional staff member who provides the incumbent with general guidance and workplans. The incumbent works quite independently with an oversight from the supervisor. S/he may directly supervise some support staff.

Contracts are mainly with the colleagues in the same duty station to exchange information and to discuss the work plans. External contacts are with the national and local authorities for gathering and exchange of data.

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR’s core values of professionalism, integrity and respect for diversity.

Operational Context:

The Data Management Associate is supervised by Senior Programme Officer and is expected to contribute to data collection and analysis for better programming and protection of PoCs while also supporting the ICT functions in the office.  

Duties: 

• Manage the use, maintenance and technical support of databases used in the Operation, including planning and overseeing data collection, input and verifications; production of standard and ad hoc reports.
• Generate statistical reports based on the standard reporting formats and ad-hoc reports, charts and tables as required by the management.
• Provide training, as necessary, to UNHCR staff as well as staff-members of implementing partners in relevant aspects of data management.
• May be required to coordinate with the GIS colleagues to ensure that data collection is compatible with GIS.
• Archive and backup database systems; ensure security of databases; perform database administrator functions.
• Assist in development of new applications/databases needed by the UNHCR Offices/Units in area of responsibilities in order to perform their tasks smoothly. 
• Ensure that the clients' databases are up-to-date by identifying and keeping what is relevant and accurate in an accessible manner.
• May be required to support registration activities including ProGres technical support and on-site assistance.
• May be required to support voluntary repatriation activities including reconciliation of VolRep data from country of asylum and encashment centers, verification of Voluntary Repatriation Forms (VRFs) and coordination with VolRep Centers (VRCs) on information issues.
• Develop forms and tools for data collection and analysis.
• Have access to relevant data and records.
• Perform other related duties as required.

Minimum Qualifications: (Education & Professional Work Experience)

Years of Experience / Degree Level

• For G6 - 3 years relevant experience with High School Diploma; or 2 years relevant work experience with Bachelor or equivalent or higher

Field(s) of Education 

• Not applicable. 

Certificates and/or Licenses 

• Information Technology/Data Management

(Certificates and Licenses marked with an asterisk* are essential) 

Relevant Job Experience

• Essential (Not specified)
• Desirable (Not specified)

Functional Skills 

• DM-Database Management
• IT-Computer Literacy
• PG-UNHCR's Programmes
• DM-ArcGIS (Geographic Information System)
• TR-Training/Coaching/Facilitation

(Functional Skills marked with an asterisk* are essential) 

Language Requirements

• Knowledge of English and local language.

Competency requirements: 

Core Competencies

• Accountability
• Communication
• Organizational Awareness
• Teamwork & Collaboration
• Commitment to Continuous Learning 
• Client & Result Orientation

Managerial Competencies

• Not specified.

Cross-Functional Competencies

• Analytical Thinking
• Innovation and Creativity
• Technological Awareness

Eligibility:

Interested staff members should consult the Administrative Instruction on Recruitment and Assignment of Locally Recruited Staff (RALS, UNHCR/AI/2020/1/Rev.2). If you have questions regarding your eligibility, you may also contact the HR Unit.

In line with the RALS, the below categories of candidates are eligible to apply for internally/externally advertised vacancies:

Group 1 candidates: Group 1 comprises current GS staff members holding an indefinite or fixed-term appointment who, at the date of the deadline for application, are serving in the country of the vacancy at the grade of the position or one grade below or above. However, current GS staff members holding an indefinite or fixed-term appointment in the country of the vacancy who apply for a position two grades above the personal grade will be considered as Group 2 applicants.

Group 2 candidates: Group 2 comprises candidates from the below categories after completion of one cumulative or continuous year of service in the country of the vacancy. 

• Current locally recruited UNHCR staff members holding a temporary appointment up to a maximum of two grades above their current positions;
• Former locally recruited UNHCR staff members who held an indefinite or fixed-term appointment (within 2 years of separation for males and 5 years for females) up to a maximum of two grades above the last position at UNHCR; 
• National United Nations Volunteers currently working for UNHCR;
• National UNOPS and individual contractors currently working for UNHCR;
• Current GS staff members holding an indefinite or fixed-term appointment applying to a position in the same category two grades above the staff member’s personal grade;
• Current UNHCR staff members in the International Professional category holding an indefinite or fixed-term appointment applying to a GS post;
• Current UNHCR staff members in the NPO category holding an indefinite or fixed-term appointment applying to a GS post;
• Current locally recruited female staff members from other UN system Organizations holding the equivalent of an indefinite or fixed-term appointment up to a maximum of two grades above their current positions.

External Candidates: External candidates are candidates who are not in Group 1 or Group 2. They must meet the essential minimum requirements of the position and candidates not citizens of the country must comply with all eligibility requirements for employment in line with the prevailing legislative prerequisites in the country.