No of Vacancy: 1

Stipend: 20,000/-

Key Job Description:

• VIN is looking for a Communication Officer
• Responsible for communicating upcoming Mid Term / Long Term (LMTV), Short Term, Workcamp, Group volunteers and partner organizations on behalf of VIN
• Freshers are encouraged to apply

Education: Bachelor’s (Master’s Preferred) Degree in any discipline 

Expected Qualities: Fluent in Written & Spoken English, excellent interpersonal communication skills, flexible, adaptable, hard-working, passionate about empowering disadvantaged people, punctual, coordination and negotiation skills, leadership, planning, reporting & documentation.

Major Roles with Volunteers:

• Timely response to inquiries
• Send regular follow-up emails 
• Review resume / CV and motivation letters, summarize and send to related project staff to match volunteers’ skills and interests with the project.
• Assist recruitment process via Skype, WhatsApp, telephone and emails
• Visit host families, local partners and working communities and collect the required information
• Create/update host family and school profiles.
• Update info sheets for each project and general information.
• Communicate current volunteers’ work effectiveness and concerns to the staff for volunteers’ best experiences 
• Ensure that all volunteers come with the required working gear, resources
• Assist international volunteers’ issues during the office hours
• Support volunteers’ travel plans

Partners Organization:

• Respond to their emails
• Prepare and send acceptance letter on time
• Provide regular updates to the partners on their onsite work progress
• Create and provide promotional resources – articles, testimonials, videos, photos etc. to assist the recruitment process for the partners
• Create new projects and project info based on the research done by volunteers, staff and community stakeholders
• Update website content and data based on current plans and practices
• Coordinate with staff and send working plans and schedule at least one month before volunteers’ arrival
• Inform partners about the situation of the volunteers on time (in case of emergency)
• Provide any documentation/forms required for partnership

Support to Past Volunteers:

• Help interested volunteers in alumni groups
• Provide regular updates on their projects if they are interested 
• Prepare and send necessary documents for the volunteers/interns, such as recommendation letters, participation letters, internship documents
• Encourage them for their further involvement virtually in their related projects
• If the past volunteers are interested in giving presentations to their local communities or universities, provide resources – presentations, photos, videos, and articles for the promotion purposes
• Communicate the need for funding for the sustainability of the projects/causes
• Respond to their inquiries and needs

Documentation:

• Update volunteers’ database
• Update L/MTV, work camps, group volunteer project information
• Update the list of resources that upcoming volunteers must bring project wise
• Prepare monthly social media plan and newsletter
• Prepare other official documents per need

Administration: 

• Coordinate with project and volunteer management staff to communicate necessary information to volunteers and partners
• Do any other admin work as per necessity
• Send volunteer's testimonials, articles, videos, photos, and articles to the related staff and webmaster
• Communication for Child Sponsorship:
• Coordinate with staff for child sponsorship info
• Send regular updates of the sponsored children to the sponsors (April / August / December)
• Send child sponsorship booklet to sponsors
• Coordinate with sponsors and the organization
• Communicate sponsors’ info to the child through staff

Travel trek arrangement:

• Schedule and plan travel, trek for volunteers 
• Liaise with the travel, airline, and bus companies accordingly
• Coordinate and organize meditation and yoga retreat plans