Qualifications and Skills

• Possesses a university degree or adequate training and relevant work experience, which may be accepted in lieu of a university degree. Diplomatic experience is an asset. 
  
• Good competence in MS Office softwares.
  

General Functions

Under the direct supervision of the Deputy Chief of Mission, the incumbent will assist with the following tasks:

• Assist the CO and the deputy CO in all their activities and appointments
  
• Editing texts and official letter prepared by the CO, DCO
  
• Coordinate the workload and activities in the CO and DCO’s office
  
• Manage the agenda of the CO and in his absence, the agenda of the Core Team members
  
• Draft and type letters or other texts requested by CO or DCO on the computer. Editing documents
  
• Handle visitors programme in the Mission office
  
• Translate texts from the country languages to English (or English to the country languages) as required
  
• Assist the other Core team in any activity related to the objectives of the Mission
  
• Secretarial duties to the Chief Observer and the Deputy Chief Observer
  
• Register daily incoming mail (post and electronic)
  
• Keep mailing list and contact data base updated
  
• Prepare and organize the CO’s and DCO`s duty travels and keep the other team members informed
  
• Arrange meetings and appointments for the CO/DCO;
  
• Any other tasks that may be assigned.
  

NOTE:

• All positions are open to men and women with no discrimination
  
• For all positions, a good linguistic competence (spoken and written) in both English and Nepali is mandatory
  
• All candidates must have sufficient computer skills to operate with electronic mail, word processing, public presentation and spreadsheet software
  
• Flexibility required. Work is expected on occasions both in the evenings and weekends or even public holidays
  
• Place of work is Kathmandu