Finance and Controlling Manager

Key qualifications required for this position: A Chartered Accountant with a minimum of 5 years of post-qualification experience in key managerial position preferably with a Master’s degree in Finance/Accounting. Prior experience in an International Development Cooperation Project.

Under the overall guidance and supervision of the Team Leader and the Deputy Team Leader/CTC, following are the detailed (but not limited to) the outlines of the job description and TOR for the Finance and Controlling Manager (FCM) / Finance and Accounts Controller

• Supervise the recording, classifying and summarizing of the financial transactions of the organization and ensuring the proper update and maintenance of accounting software (Banana) to ensure that the accounting system provides the basis for an efficient financial information system for both internal and external users and that it is compliant with internationally accepted accounting principles, legal and statutory requirements and the programme’s policy.
• Analyse and interpret the organization’s financial statements and project financial reports and recommend courses of action to improve efficiency and economy.
• Review and provide guidance and coaching on accounting, ensuring accuracy, correctness and completeness of transactions recorded.
• Ensure the timeliness of required financial reports to the donor
• Review and ensure that debit and credit notes are properly invoiced and that the current accounts are regularly reconciled with HQ.
• Proper Management of Income Tax and Value Added Tax (VAT), including reclaiming VAT on a regular basis.
• Proper management of payments (Suppliers, salary payment to staffs, consultants and any others, as per GoN, SDC and TA providing Institution’s financial rules).
• Reconciliation of the accounts on a periodic basis, with required visits to the field.
• Ensure the transparent and competitive procurement of goods and services at all times.
• Advise procurement committee on issues of finance as requested.
• The FAC shall carry out any other tasks as assigned from time to time by the Team Leader
• Financial closing and management of accounts.
• Prepare the organization’s cash flow projection and monitor the continued availability of funds to cover the requirements of the Country Office operations and its component projects and programmes.
• Formulate and implement an approved plan to maximize the yield on idle or unspent funds of the organization.
• Review and ensure that disbursements are properly supported with relevant evidential documentation and that they are properly identified into its cost center or project codes.
• Cash and bank balances are reconciled with the records maintained.
• Assist in the planning and budgeting for the project operations and its programmes, taking the lead in the financial plan and budgets and ensuring that the assumptions, parameters, guidelines and policies in planning are complied with.
• Review and monitors budget performance of the operations and projects and programmes and make recommendation to improve performance.
• Provide cost data of the various resource inputs to programme personnel to prepare and update Budgets.
• Continuously review the adequacy of internal control to ensure the provision of accurate and timely financial information, protection of assets and adherence to policies, systems and procedures, procurement of goods and services and the smooth and orderly implementation of plans and activities.
• Ensuring adequate control mechanism over fixed asset / inventory management
• Ensure the identification and proper inventory of fixed assets of the office through the conduct of an annual inventory to determine their location and condition for proper disposition.
• Determine that the assets are adequately protected.
• Ensure procurement of goods and services are done following the process as defined by operational manual.
• Ensure that the systems and procedures are in place to enable accurate preparation and disbursement of the payroll in compliance with statutory requirements.
• Co-ordinate with the auditors in the external and internal audit of the office and its component programs and projects.
• Ensure the closure and resolutions of audit findings.
• Manage the organization’s bank accounts; Bank reconciliations;
• Dealing with Income Tax and Value Added Tax (VAT);
• Proper management of payments to suppliers, staff, consultants and any others as per organization’s financial rules;
• Ensure transparent and competitive procurement of goods and services;
• Co-ordinate with Finance and controlling departments of DoLI, MoPIDs, SDC
• Provide leadership and guidance in all matters pertaining to finance (including taxation and other financial issues) and give advice and support to all those needing it.

Shortlisting will be done on the basis of your answers while applying, please answer the questions carefully. Only shortlisted candidates will be contacted. Telephone enquiries will not be entertained.