General Duties

Billings & Jobs 

• Process Product Code requests daily;
• Process all Prebill invoice requests daily and ensure despatched ASAP as requested;
• Convert all Production invoices upon approval and dispatch accordingly;
• Close all Production jobs as required monthly;
• Process media invoices for Branches assigned;
• Ensuring any uninvoiced media loadings are followed up and acceptable reason given;
• Upload all invoices to Client Portals as required and check all accepted not rejected. 

Credit 

• Responsible for processing all monies received via Electronic Funds Transfers (EFT) into the assigned bank account/s & receipting as per the remittance advice supplied by the Clients;
• Assisting and working with the Credit Controllers in OMGA Sydney to finalize any receipt issues;
• Clearance of all small shortfalls, bank charges, or Foreign exchange losses as required;
• Assist with clean-up of Debtor accounts;
• Action Prebill & general offsets as requested;
• Submit & approve Credit Voyager insurance requests for Clients as required;
• Check weekly in Credit Voyager any Internal Credit Review/s (ICR) to be actioned
• Assist with AR collections as per the assigned accounts. 

General

• Daily review Kissflow forms and action;
• Forward on / action emails from shared mailboxes to the relevant Team Member;
• Assist with auditing requests as required;
• Assist with adhoc tasks across the AR, Billings & Jobs Teams as requested;
• Ensure all financial records are saved to the network as instructed & archived accordingly to individual team process requirements. 

SKILLS REQUIRED 

General attributes:

• Must be hardworking, efficient and have good communication skills.
• High attention to detail, accuracy & time management a must, as large volume of data entry necessary.
• Behavioural Attributes:
• Team player – willingness to assist where required
• Organisational skills a must
• Good communication skills, both written and verbal
• Positive can-do attitude & work approach 
• Software Knowledge/experience required:
• Microsoft Outlook
• Microsoft Word
• Microsoft Excel - Intermediate skills required e.g., Pivot Tables and LOOKUP’s