Level: 4
Reporting to: Finance Officer (FO)
Duty Station: Dhangadhi, Kailali (Frequent travel to project district if required)
Required No.: One 

Terms of reference (ToR) of Admin & Logistic Assistant

• Ensure smooth functioning of day to day administration.
• Ensure, develop & maintain income goods, equipment, material and their posting into the proper ledger. 
• Maintain proper filing and effective documentation of all documents related to logistic and administration.
• Maintain staff’s personnel files and ensure proper documentation and confidentiality at all time.
• Maintain leave record and balance of the project staff.
• Check and ensure attendance, salary payment and other necessary forms as required.
• Support Finance Officer and members in Administrative and Finance related matters.
• Provide orientation to the new project staff on administrative norms and policy of the organization.
• Timely payment, availability and supply of logistics items up to program districts.
• Procurement of office supplies/stationaries and maintain stock book properly.
• Receive logistics and maintain the inventory in the stock book.
• Manage and supply commodities, forms/formats to ORWs and DPCs.
• Monitor and supervise office assistant’s work and provide feedback to maintain office clean and tidy.
• Follow the Safeguarding Policy of SCI and ensure its compliance at all level.
• Perform any other duties as required or requested by line manager and the board.

Qualification and Experience: 

• 10+2/Intermediate passed in management with 2 years working experience 
• Proficiency on computer usage on office packages, email and internet,
• Priority will be given having 2 wheeler driving license,
• Good command in Procurement Supply Chain/logistic management system,
• Priority will be given for candidates worked with The Global Fund TB Program