East West Concern

Trading - Export / Import / Merchandising

Administrator

Views: 128|Published on: Apr 12, 2026|

General Mgmt. / Administration / Operations

+1 more

Mid Level

Full Time

Vacancy: 1

Baluwatar, Kathmandu|

Experience: More than 2 years|

Not Disclosed

Job Description

Roles and responsibilities of this job

An Administrator plays a crucial role in the efficient running of our office. Supporting the day-to-day function and carrying out a range of administrative and business support tasks. They set the tone and the pace of the office and can make everyone else more effective at their jobs.

Responsibilities and duties:

Core Responsibilities

To maintain internal systems and work flow
Assists managers and supervisors in developing policies and procedures.
Conduct trainings to employees, if and when required.
Monitoring Office Supplies and ordering and distributing new supplies as needed.
Prepares order plans, purchase orders, purchase requisitions and ensures proper procedures for paying service providers
Supplies Entry and Inventory management
Supplies Issuance
Consumption tracking and report

Requisition Management

Asset Management

Updating and maintaining the Asset registry
Carrying out the asset issuances
Coordinating Asset Insurances and claims, renewal processing and updates.
Managing general office assets

Facilities management

Ensuring all the basic facilities are efficiently running
Internet/ Telephone/Water supply/Electricity/ Garbage and waste disposal/ Cleanliness and safety
Coordinating building maintenance and repairs internally or with outside contractors.
Overseeing the support staffs to ensure work is being carried out properly.
Reviewing and maintaining all third-party contracts and agreements to ensure that they are being renewed, updated, and followed.
Ensuring that all Planned Maintenance schedules are up to date and that any remedial works(s) are undertaken quickly.
Coordinating any construction or remodeling projects internally or with contractors, and other outside parties

Database management

Managing and organizing our filing and record system, physically as well as digitally.
Ensuring our databases are updated and secure.
Ensuring our forms, SOPs, Management Memos, Policies are properly logged.

Work-station set-up

Desktop
Printers
Telephone
Organizers and stationery

Managing travel

Overseeing travel plans are verified for both Domestic and International.
Coordinating/Overseeing travel bookings (hotel/flights) and allowances (TADA)
Audits/processes travel expense claims.

Communications

Creating, verifying and circulating various Internal Communications
Dealing with daily enquiries via phone, email and social media, and directing queries to the relevant member of staff or department.
Coordinating and scheduling meetings, appointments and events.

Accounts and Billing

Receives and audits invoices for accuracy and compliance
Ensure prompt payment of third-party payments of departmental bills, to ensure work is not hampered.
Maintains accounts payable and accounts receivable records.
Support budgeting and bookkeeping procedures
Petty-cash handling and reporting
Welcoming visitors and assisting with guest hospitality
Handling event planning for meetings and other department initiatives.
Solves problems associated with vendors regarding shipments, billing, and statements.
Submit timely reports and prepare presentations/proposals as assigned.

Day-to-day work

Manage data in spreadsheets and reports
Keep records and reports up to date
Drafts reports and correspondence.
Coordinate/Attends meetings and takes meeting notes.
Liaises with internal and external units to carry out job tasks.
Supervise other staff and delegate responsibilities
Carry out clerical duties, including answering phones and preparing documents
Support management team where required

Job Specification

Required qualifications for this job

Required Education Level:Under Graduate (Bachelor)

Required Experience:More than 2 years

Other Specification

Bachelors degree
Minimum 2 years of experience in office management

Skills Required

Required skills for this job

Work Under Pressure

Team Management

Office Management

Documentation and Reporting

Facilities Management

MS Office Suite

Salary

Offered financial and non-financial compensation for this job

Offered Salary:Not Disclosed

Applying Procedure

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Apply Before: Apr 27, 2026

About the organization

East West Concern

Trading - Export / Import / Merchandising

Baluwatar, Nepal

East West Concern is one of the leading suppliers of Healthcare Equipments and Consumables in Nepal.

With a legacy of excellence spanning more than 4 decades, we've been at the forefront of the healthcare industry of Nepal, dedicated to promoting and delivering cutting-edge medical equipment, technologies, services, and solutions that empower healthcare professionals and institutions across Nepal.

East West is proud to represent leading international brands to deliver the highest standards of quality and excellence. The brands we represent are Siemens Healthineers, Drager, Agfa, Karlstorz, Hillrom, Leica and more.

East West is also engaged in numerous other fields like infrastructure development, industrial sectors, with the key field of the company being the healthcare sector.

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