The Administrative/HR Officer manages the daily tasks of a company by providing administrative and clerical support. We are looking for a reliable officer, who will undertake administrative tasks and clerical functions to ensure our operations run as efficiently as possible.

Administrative: 

• Handling incoming calls, greeting/assisting clients and visitors. 
• Coordinating information by receiving and distributing communications/documents. 
• Recording information and managing filing system as needed. 
• Maintain equipment by ensuring that preventive maintenance is being done; troubleshooting failures; calling for repairs and monitoring equipment operation (All office equipment; Computers, Laptops, Printers, Scanners, Telephones, Attendance scanner, CCTV, emails etc) 
• Checking and verifying all services on the premises are working (phone line connections, Internet, electricity, water etc.) 
• Bookkeeping: monitoring and recording expenditures. 
• Handling Office expenses petty cash 
• Ensuring office supplies are maintained, including checking inventory and working with vendors to ensure adequate levels of necessary supplies at all times 
• Place purchase orders, as necessary. 
• Book travel arrangements, meetings. 
• Research deals or suppliers to get the best advantageous outcome for the company and employees; also negotiate terms with suppliers to ensure the most cost-effective orders 
• Updating insurance and coordinating with Accounts & Finance for renewal. 
• Prepare regular reports, presentations, proposals and briefs, with statistical data, as assigned. 
• Updating paperwork and maintaining documents.  
• Help organize and maintain office common areas 
• Perform general office clerk duties and errands. 
• Maintains office schedule by picking-up and delivering items using an automobile. 
• Serves customers by backing-up receptionist; answering questions; forwarding messages 

HR:  

• Support the development and implementation of HR initiatives and systems 
• Provide counseling on policies and procedures 
• Be actively involved in recruitment by preparing job descriptions, posting ads and managing the hiring process 
• Create and implement effective onboarding and off boarding plans 
• Develop training and development programs 
• Assist in performance management processes 
• Support the management of disciplinary and grievance issues 
• Maintain employee records such as attendance and other personal details according to policy and legal requirements 
• Carry out employees’ insurance claims
• Send birthday wishes via mail to all employees  
• Making sure the employees are aware of formal requirements of the company
• Communicating the employees with regards to any changes in HR Policies.
• Keeping all employees updated with ongoing/current affairs  
• Other task as assigned by the company