About the job

Job Purpose:

The purpose of the position is to ensure the employees’ or workers’ smooth functioning through coordinating for the provision of all supplementary & complementary services ensuring quality working relation, work hours and work environment and structured system for rewards, disciplinary actions and work culture.

Key Responsibility Area (KRA): 

1.Personnel Administration

• To take relevant actions and steps for the employees as corrective and preventive measure to control misconducts and miscreants
• To maintain day to day functioning system and work structures are ongoing smoothly in the entire department.
• Managing dispute resolutions involving unions, management, contract negotiations, employees or government agencies, etc.
• Deal with issues like regulations, control over work structures, risk prevention, collective bargaining, union, industrial security 
• Coordinate & Schedule the CBA / LRC & Health & Safety Committee at least once in 3 months and report to Corporate Office.

2. GR/IR/PR

• To arrange for Outsourcing of different functionalities and persons as per requirement
• To work as a company representative for Relation/Rapport Building with stakeholders
• To stay in line and work for all sorts State & Line Agency relationship and related issues
• To conduct Negotiations, Dealing and representation on behalf of company/management 
• To work as essential authority in Conflict Management (Worker’s/ general employee’s) and Complaint Handling
• To lead the tasks of Event Management- Eves, Sports, Welcome/Farewell, Felicitation and Parties/picnics 

3. Estate and Property Management

• To coordinate for Civil Construction, Housekeeping, Pantry, Canteen, Carpentry, electricity, plumbing and other various units/entities for effective functioning
• To monitor day to day of working stations and premises
• To deliver the effective Guest Relation/Hospitality

4. Front Office (Reception/Customer Care Unit) 

• To assure that communication network and channels are effectively performing 
• To maintain regular and effective correspondence within and outside
• To be aware and get enrolled in guest relations and guest handling

5. Security

• Get briefed about Day-to-day Security System arrangements through Security Manager
• Plan for security arrangements for preventive and corrective safety of important at office 
• Arrange proper security measures for systemization of incoming and outgoing materials, including inputs, products, byproducts and other relevant items.

6.Gardening

• Direct supervision for cleansing, displacing, filling, plantation, cutting, tree felling and other relevant jobs. 

7.Medicare 

• To regularize and upgrade the services of Medicare
• To maintain effective service delivery of Vehicle / Ambulance

8. Office Transportation/Conveyance/ Weighing Bridge

• To ensure that the office bearers and their relevant associates are provided with the office vehicles as per requirement
• Coordinating for the Air/Train/Bus Ticket and monthly mobile Sim Card.
• To systematize the conveyance for top management, senior officials and general staffs for functional requirement
• To arrange appropriate transportation for all office supplies, inputs and products in an cost-effective and proper way 
• To function the Weighing Bridge of unit effectively to control fraudulent activities, misconducts and miscreants
• Manage for all sorts of legal & other relevant documentations, processes and authentications from line agencies

9. Administrative Management: Office and Office Supply

• To ensure that all office bearers are provided with appropriate office supplies, including (but not limited to) stationeries, communication medias, furniture & fixtures, electronics and networking.
• To ensure that all the staffs are provided with appropriate office rooms and workspaces or quality workstations.

10. Administrative Management: Utilities

• To ensure that telecommunications, networking, electricity and other relevant utilities are paid for timely.
• To maintain that safe drinking water supply and sanitation is assured and paid for in time.

11. Other Roles and Responsibility will be as suggested by Unit Head or Immediate supervisor.

Report: Monthly report and weekly report. 

Qualification: BBA/MBA - Graduate in management

Experience: 7 years of experience in Liquor or Beverage Industry

Requirements:

• Strong expertise with all aspects of administrative management.
• Strong Communication Skills with relationship building.
• Comfortable working in a dynamic challenging environment & contributes to process improvement & excellence.
• Providing leadership & contribute to best practices.
• Conflict Resolution