Administrative/ HR Manager
Action Against Hunger

Action Contre la Faim | Action Against Hunger is an international humanitarian organization committed to ending child hunger. Recognized as a leader in the fight against malnutrition, Action Against Hunger saves the lives of malnourished children while providing communities with access to safe water and sustainable solutions to hunger. With 30 years of expertise in emergency situations of conflict, natural disaster and chronic food insecurity, Currently operational in 50 countries, it started its work in Nepal from 2005. Usually referred as technical expert for acute malnutrition in Nepal, it has been operational in different parts of the country addressing undernutrition through integrated approach following the Nepal Government’s Multi-Sector Nutrition Plan. The organization was successful in bringing attention of the government, key donors, UN agencies and stakeholders to address severe acute malnutrition both in terms of treatment and prevention through Generation Nutrition Campaign where more than 39 different organizations shown their solidarity. Currently operational in 5 districts (Makwanpur, Nawalparasi, Nuwakot, Saptari and Rasuwa), it is fighting hunger through different programme intervention viz. Nutrition and Health, Mental Health and Care practices, WASH, and food security & livelihood. The organization now seeks to strengthen its initiatives around Disaster Risk Reduction to help establish integrated and resilience building approach to all its programmes. 
As a non-governmental, non-profit, non-religious organization, we are committed to principled humanitarian action as outlined in our International Charter of Principles: independence, neutrality, non-discrimination, free and direct access to affected populations, professionalism and transparency.

Administrative/ HR Manager

Views: 6720 | This job was expired 1 year, 6 months ago

Basic Job Information

Job Category: NGO / INGO / Social work
Job Level: mid
No. of Vacancy/s: [ 1 ]
Job Location: Nuwakot
Offered Salary: None
Apply Before(Deadline): May. 18, 2016 00:00 (1 year, 6 months ago)

Job Specification

Education Level: Master
Experience Required: Not Required
Other Specification

-


Job Description

TASKS AND RESPONSIBITIES:

1. Manage the budgets of the base with the cooperation of the Admin HoD and Field Co.    

  • Check the Base budget
  • Edit with Program Team the monthly BFU
  • Communicate BFU to the PMs and to the administrator teams on the bases

2. Supervise the Base accounting in cooperation with the Finance Officer

  • Ensure the implementation of standard ACF Admin procedures for the bases
  • Supervise the invoice checking and filling as well as the double monthly filing 
  • Physically check the cash counting on the bases
  • Supervise the accounting, extra accounting and expatriate data entering in SAGA (if required)
  • Check and edit the monthly accounting bundle

3. Manage the base treasury in cooperation with the Admin HoD and Project managers

  • Check and consolidate the cash forecast for the bases
  • Control the project’s cash level on a monthly basis 
  • Analyse monthly the difference between: BFU forecast, Cash Forecast and real expenses

4. Manage the project of implementing SAGA at base level in cooperation with the Admin HoD

  • Set up the implementation strategy and planning
  • Implement SAGA in accordance with the strategy and planning
  • Train the finance at base level
  • Follow up the implementation at base level

5. Ensure the implementation of the standard ACF Admin procedures at base level

  • Report and analyse the lack of accordance with the standard ACF Admin procedures
  • Propose solution in cooperation with the Admin HoD

6. Follow up on financing and the financial risk

  • Supervise the preliminary audit of donors financing contracts
  • Support the Admin HoD on the follow up on payments of contracts signed in the field
  • Support the Admin HoD on the follow up of financial risks

7. Promote and ensure financial collaboration and coordination with base local partners:

  • Participating in the process of selecting local partners and validating the financial risk analysis provided by the bases
  • Defining with local partners the modes of financial and budgetary management in the framework of joint projects
  • Validating the financial and budgetary aspects of partnership conventions and agreements
  • Taking full advantage at base  level of all innovative practices in the field of financial and budgetary management in partnerships
  • Review and compile the monthly accountancy of the local partners and their cash request and send it to capital

8. Manage the HR team in the base

  • Day-to-day management of his/her team (guidance, follow-up, motivation)
  • Evaluating the performance and developing the skills of his/her team members

9. Provide Human Resources management

  • Implementing and applying the mission's Human Resources policy at base level
  • Implementing the mission's Human Resources procedures at base level and monitoring their application
  • Social dialogue at base level in collaboration with the Field Coordinator 
  • Supervising the recruitment of staff in accordance with procedures laid down at mission level
  • Contributing to the development of the training plan for local employees in base level together with the Head of Human Resources Department and supervising its implementation
  • Ensuring that the individual assessment interviews for base staff take place according to the established timetable
  • Carrying out disciplinary proceedings and dealing with disputes at the base with the validation of the Head of Human Resources Department
  • Dealing with staff representative : structuring and organising meetings, elections and other  activities
  • Providing support to Managers in the resolution of Human Resources problems

Contract Type        :  Fixed Term Contract
Contract End Date     :  31st December 2016
Basic Salary per month    : NPR 93192 plus (accommodation allowance which depends on localized/delocalized   staff, transportation allowance, provident fund benefit and festival bonus)
Duty Station        : Nuwakot

VACANCY REF: ACFADMHRNUADM

TO APPLY:

Interested Nepali applicants with suitable skills are requested to submit an application letter, updated CV with two referees through email: recruitment@np.missions-acf.org by 18th May 2016. The Vacancy Reference must be mentioned in the subject otherwise the application will be disqualified. Only shortlisted candidates will be contacted for further process. Applications will proceed as soon as we receive. ACF Nepal reserves the right to reject any or all applicants and ACF provides equal opportunities for all candidates. 

Telephone enquiries will not be entertained.


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