Administrative Associate

• Handle incoming and outgoing communication, ensuring prompt and professional responses to inquiries and requests.
• Oversee day-to-day office operations, ensuring a clean and organized workspace.
• Archive monthly timesheet of all staff, trainees, and interns.
• Assist in maintaining the leave record of women lead team.
• Facilitate the staff benefits - i.e. accident insurance, medical and life insurance etc. in coordination with the Finance Coordinator. Assist employees with insurance benefit-related inquiries and concerns.
• Record the office merchandise for programs and report monthly usage to the Finance Coordinator.
• Maintain inventory of office supplies and program materials (regular purchases & store keeping).
• Organize and secure all administrative filing, records and archiving of important documents (lease, contract, MOUs, registration certificates, procurement forms etc.)
• Draft the contract of interns, trainees and resource person/facilitator of the particular program.
• Ensure proper recording of fixed assets of the organization and support the Treasurer with the annual fixed asset review.
• Provide administrative support to the Finance Coordinator.
• Maintain good relationships and coordinate with vendors for the procurement of goods and services as needed.
• Assist in maintaining petty cash.
• Management of Chautara Resource Centre.

Note: This is a full-time position with a minimum contract duration of 2 years. The Administrative Associate will start in June 2024.