NUMBER OF VACANCY: 1

SUPERVISOR: Finance & Administration Director

LOCATION: Kathmandu

POSITION RESPONSIBILITIES: 

• Manage the reception desk, welcome visitors and answer their inquiries or guide them to the appropriate STF staff members

• Coordinate hospitality functions as needed

• Answer and direct phone calls to STF staff members
  

• Perform typing, filing, and handling of correspondence in relation to procurement, inventory, personnel and logistics support
  

• Receive and register all incoming mails and forward/circulate mails to users

• Ensure that all mail is delivered in a proper and timely manner

• Prepare and update invitation list and guest list for workshops and meetings, send out invitations and receive confirmation

• Provide logistical support for workshop and meetings

• Maintaining the Inventory system according to USAID procedures

• Ensuring filing is up-to-date and maintaining complete and accurate records

• Assisting in procurement and finance as required

• Maintaining central filing for all technical resources (tools, reports, and other items)

• Assisting the Finance & Administration Director in recruitment, development of terms of reference (ToRs) for short- and long-term assistance, providing country- and project-specific orientation and on-boarding for new project staff, and facilitating the performance management process

• Maintaining the STF staff Leave Record

• Assist in making arrangements/reservations for STF visitors and maintain a visitor schedule

QUALIFICATIONS:

• Bachelor’s Degree in Business, Accounting or a related field

• Minimum of two years of experience in office administration, logistics management, and event/meeting coordination

• Respectful and tolerant behaviour

• Able to work well in a diverse team

• Strong organizational and coordination skills, and timely follow-up

• Careful, detail-oriented approach to work and ability to handle a demanding workload

• Proficient in all Microsoft Office programs (Word, Excel, PowerPoint, etc.)

• Fluency in English and Nepali Language