Administration Officer

Views: 14150 | This job expired 4 years, 7 months ago

Basic Job Information

Job Category : NGO / INGO / Social work
Job Level : mid
No. of Vacancy/s : [ 1 ]
Job Location : Kathmandu
Offered Salary : None
Apply Before(Deadline) : Jun. 07, 2015 00:00 (4 years, 7 months ago)

Job Specification

Education Level : Bachelor
Experience Required : Not Required
Other Specification
  • A minimum of Two (2) years of demonstrated experience in office management, logistical coordination, administration or other related work experience
  • Excellent computer skills in Microsoft Office, especially spreadsheets
  • Demonstrated leadership, organizational and analytical skills, rigor and ability to prioritize goals
  • A high level of interpersonal and communication skills
  • Ability to work under pressure
  • Ability to work well in a team environment, able to work effectively with cooperative groups, donors, project staff, and other beneficiaries
  • Fluently spoken and written Nepalese and English

Job Description

  • Implement HR functions such as recruitment and the administration of national and international employees’ attendance and leave records; support with all aspects of HR functions as needed.
  • Procure goods and ensure that appropriate procedures are duly followed; verify receipt of goods and services, ensuring specification, condition and quantities of goods are correct and paperwork is complete and properly filed.
  • Provide timely, accurate and clear stock and distribution reporting
  • Assist with asset tracking, maintenance, inventory, storage, and asset disposal
  • In collaboration with management, assist with the safety and security of personnel and assets
  • Ensure that office properties are well maintained and that sufficient resources exist to facilitate work
  • Oversee fleet functions and supervise drivers
  • Facilitate travel requests ensuring appropriate arrangements, costing, and approvals are in place
  • Verify invoices, prepare payment requests, and track outstanding payments
  • Maintain a central filing system; ensuring consistent use and appropriate archiving of official administrative, finance, and human resource documents.
  • Perform other duties and/or assignments as required

Additional Duties:

  • Establish and ensure effective working relationships with all staff
  • Ensure effective working relationships with National Society counterparts and leadership
  • Ensure effective working relationships with technical and service departments at national, delegation, and headquarters’ level
  • Supervise administrative staff; manage their work and provide clear direction and regular monitoring and feedback on performance
  • Continually assess systems to streamline processes and enhance the integrity of those systems
  • Perform other work related duties and responsibilities as may be assigned by the supervisor
  • Travel occasionally to regional project sites
  • Respect and work within the code of conduct of the Red Cross Movement

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