A minimum of Two (2) years of demonstrated experience in office management, logistical coordination, administration or other related work experience
Excellent computer skills in Microsoft Office, especially spreadsheets
Demonstrated leadership, organizational and analytical skills, rigor and ability to prioritize goals
A high level of interpersonal and communication skills
Ability to work under pressure
Ability to work well in a team environment, able to work effectively with cooperative groups, donors, project staff, and other beneficiaries
Fluently spoken and written Nepalese and English
Implement HR functions such as recruitment and the administration of national and international employees’ attendance and leave records; support with all aspects of HR functions as needed.
Procure goods and ensure that appropriate procedures are duly followed; verify receipt of goods and services, ensuring specification, condition and quantities of goods are correct and paperwork is complete and properly filed.
Provide timely, accurate and clear stock and distribution reporting
Assist with asset tracking, maintenance, inventory, storage, and asset disposal
In collaboration with management, assist with the safety and security of personnel and assets
Ensure that office properties are well maintained and that sufficient resources exist to facilitate work
Oversee fleet functions and supervise drivers
Facilitate travel requests ensuring appropriate arrangements, costing, and approvals are in place
Verify invoices, prepare payment requests, and track outstanding payments
Maintain a central filing system; ensuring consistent use and appropriate archiving of official administrative, finance, and human resource documents.
Perform other duties and/or assignments as required
Establish and ensure effective working relationships with all staff
Ensure effective working relationships with National Society counterparts and leadership
Ensure effective working relationships with technical and service departments at national, delegation, and headquarters’ level
Supervise administrative staff; manage their work and provide clear direction and regular monitoring and feedback on performance
Continually assess systems to streamline processes and enhance the integrity of those systems
Perform other work related duties and responsibilities as may be assigned by the supervisor
Travel occasionally to regional project sites
Respect and work within the code of conduct of the Red Cross Movement
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