Administration and Logistic Manager

Views: 13517 | This job expired 4 years, 4 months ago

Basic Job Information

Job Category : NGO / INGO / Social work
Job Level : senior
No. of Vacancy/s : [ 1 ]
Job Location : Kathmandu
Offered Salary : None
Apply Before(Deadline) : Jun. 07, 2015 00:00 (4 years, 4 months ago)

Job Specification

Education Level : Bachelor
Experience Required : Not Required
Other Specification
  • At least 5 years relevant experience working in the administration and office management field
  • Computer proficiency in MS Office applications
  • Ability to supervise, coach, and lead staff
  • Diplomatic, patient, persistent and proactive
  • Excellent communication skills
  • Leadership, teamwork and relationship building skills
  • Able to prioritize and meet deadlines
  • Flexible and adaptable to changing working conditions
  • Prioritizes often simultaneously on a wide range of tasks and projects
  • Experience working for the Red Cross and Red Crescent or other international humanitarian organizations preferred
  • Experience in humanitarian relief and emergency response programs preferred
  • Willing and able to travel whenever required for work purposes

Job Description

Administration:

  • Implements and maintains effective and efficient facilities management including fully equipped, fully operational and highly maintained and clean facilities, including office buildings; warehouses, and accommodation
  • Manages human resource functions including recruitment, day-to-day management of staff and implementation of HR policies and procedures
  • Emplaces all appropriate IT equipment and infrastructure; ensures it is well-maintained, safeguarded, and properly functioning
  • Ensure that all administration related purchase orders, payments requests, leases, and invoices are verified and that payments are timely and paid according to financial procedures and contractual agreements
  • Establishes an effective filing and archiving system that provides quick and consistent access to all information and supporting documentation related to administrative/office operations
  • Establishes appropriate control systems, including staff attendance, and movement of national and international staff
  • Oversees all travel related services such as vehicle, accommodation and flight bookings

Logistics:

  • Provide management oversight of the procurement functions to ensure quality, timely and compliant procurement within an overall system of integrity
  • Maintain a strong understanding of the local and international markets to ensure top quality procurement at the best possible rates
  • Implement and oversee an inventory system of all property and equipment; maintain a database of expendable and non-expendable assets; tags assets
  • Maintain condition and security of ARC warehouses and stores; ensure that goods are stored appropriately
  • Organize all domestic and international deliveries and shipments; manage the importation and customs clearance elements
  • Supervise the fleet and ensure that systems are in place to track maintenance schedules, fuel usage and vehicle scheduling
  • Assist the Operations Delegate in maintaining and advising on appropriate security and safety systems and procedures and ensure all staff are aware of and adhere to these procedures

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