Administration and Logistic Manager

Views: 13517 | This job expired 4 years, 4 months ago

Education Level	:	Bachelor
Experience Required	:	Not Required

At least 5 years relevant experience working in the administration and office management field
Computer proficiency in MS Office applications
Ability to supervise, coach, and lead staff
Diplomatic, patient, persistent and proactive
Excellent communication skills
Leadership, teamwork and relationship building skills
Able to prioritize and meet deadlines
Flexible and adaptable to changing working conditions
Prioritizes often simultaneously on a wide range of tasks and projects
Experience working for the Red Cross and Red Crescent or other international humanitarian organizations preferred
Experience in humanitarian relief and emergency response programs preferred
Willing and able to travel whenever required for work purposes

Administration:

Implements and maintains effective and efficient facilities management including fully equipped, fully operational and highly maintained and clean facilities, including office buildings; warehouses, and accommodation
Manages human resource functions including recruitment, day-to-day management of staff and implementation of HR policies and procedures
Emplaces all appropriate IT equipment and infrastructure; ensures it is well-maintained, safeguarded, and properly functioning
Ensure that all administration related purchase orders, payments requests, leases, and invoices are verified and that payments are timely and paid according to financial procedures and contractual agreements
Establishes an effective filing and archiving system that provides quick and consistent access to all information and supporting documentation related to administrative/office operations
Establishes appropriate control systems, including staff attendance, and movement of national and international staff
Oversees all travel related services such as vehicle, accommodation and flight bookings

Logistics:

Provide management oversight of the procurement functions to ensure quality, timely and compliant procurement within an overall system of integrity
Maintain a strong understanding of the local and international markets to ensure top quality procurement at the best possible rates
Implement and oversee an inventory system of all property and equipment; maintain a database of expendable and non-expendable assets; tags assets
Maintain condition and security of ARC warehouses and stores; ensure that goods are stored appropriately
Organize all domestic and international deliveries and shipments; manage the importation and customs clearance elements
Supervise the fleet and ensure that systems are in place to track maintenance schedules, fuel usage and vehicle scheduling
Assist the Operations Delegate in maintaining and advising on appropriate security and safety systems and procedures and ensure all staff are aware of and adhere to these procedures

This job has expired.