Reporting to: Admin/Finance Manager (AFM)

Duty Station: District Office; Kathmandu

Required No: One 

Terms of reference (ToR) of Admin & Finance Officer:

• Maintain record of overall expenditure of the program activities in accordance the direction with Admin/Finance Manager
• Handle day to day accounting transaction of the program
• Ensure smooth functioning of day to day administration
• Entry of daily journal voucher and postings based on double entry system accordingly
• Ensure, develop & maintain income goods, equipment, material and their posting into the proper ledger
• Maintain proper filing and effective documentation of all documents related to finance and administration
• Maintain staff’s personnel files and ensure proper documentation and confidentiality at all time
• Maintain leave record and balance of the project staff
• Check and ensure attendance, salary payment and other necessary forms as required
• Support Admin/Finance Manager and members in Administrative and Finance related matters
• Release advance to the program staff for SR supported HIV/TB program activities implementation at district and Palika level
• Receive, verify and ensure that supporting documents are submitted by program staffs while settling advance
• Check and ensure attendance, payment and other necessary supporting documents required for settlement
• Provide orientation to the new project staff on financial norms and policy of the project
• Timely payment, availability and supply of logistics items up to program districts
• Procurement of office supplies/stationaries and maintain stock book properly
• Receive logistics and maintain the inventory in the stock book
• Manage and supply commodities, forms/formats to IRWs and MIS Officer
• Monitor and supervise office assistant’s work and provide feedback to maintain office clean and tidy
• Support to Admin/Finance Manager to prepare and submit qualitative and quantitative financial report to Save the Children
• Follow the Safeguarding Policy of SCI and ensure its compliance at all level
• Perform any other duties as required or requested by line manager and the board

Qualification and experience 

• Bachelor’s degree in management with 2 years working experience or Intermediate in related subject with 5 years’ work experience in related field
• Proficiency on computer usage on office packages, accounting software, email and internet
• Residency of program district will be given a priority