WOREC

Admin & Procurement Officer

WOREC

Admin & Procurement Officer

Women’s Rehabilitation Centre (WOREC) is a national level NGO working for women's human rights and to ensure women empowerment through protection and promotion of human rights and social justice focusing on campaigns against violence against women, and women's economic, social and cultural rights nation-wide. Our working districts with offices are spread over Morang, Sunsari, Udayapur, Siraha, Dhanusha, Dang, Kailali, Mahottari, Sarlahi, Rukum Kapilvastu/Rupandehi and the Central Office is located in Lalitpur. WOREC is currently looking for candidates to fulfill the following positions:

Admin & Procurement Officer

Views: 1064 | This job is expired 2 weeks, 3 days ago

Duty Station: Kathmandu

Compliance:

  • Facilitate Board Meetings, Annual General Meetings and Staff Meetings.
  • Scheduling meetings, appointments, trainings, etc
  • Renew the membership of board members as necessary
  • Ensure the timely premium payment of the vehicle insurance and staff insurance and prepare the necessary documents for the same
  • Responsible for the timely renewal of the organization
  • Follow-up visa or resident cards for expatriate and arrangement of national and international travel
  • Ensure the efficient use of office space, design and implement fixtures suitable to the mission and in accordance with the instruction of the general (or site) coordinator
  • Receive, direct and facilitate the visitors sent by the Front Desk Officer
  • Work in close coordination with the district coordinators
  • Follow-up with the district office to collect necessary documents for SWC approval
  • Works as a bridge between District Management Committee and Central
  • Management Committee
  • Ensure all the work carried out are in accordance with the relevant law and regulation and even the organizational policies such as ‘admin & finance policy’ and HR policies.
  • Review and analyze all vendors/suppliers, supply, and price options
  • Maintain and update list of suppliers and their qualifications, delivery times, and potential future development
  • Custody of all office assets, their safety, insurance, tracking movements, regular updates of the Asset register and spot check
  • Ensure that all office facilities & equipment are functional all the time and be in charge of arranging any repairs, replacements & maintenance
  • Ensure procurement procedures and authorization procedures are followed
  • Execute Procurement sourcing activities, negotiation, contracts and purchase orders and maintain appropriate procurement records.
  • Undertake responsibility in obtaining required quotations, preparation of a Comparative Bid Analysis, and advice in recommending purchasing, with all information being systematically recorded in Purchase Committee minutes where appropriate.
  • Liaise and co-ordinate with the relevant departments/functions regarding delivery of supplies and keep all parties informed of any changes in a timely manner.
  • Assist in the maintenance of an accurate and up-to-date supplier information database for regularly purchased items, and keep updated on local market conditions.
  • Assist and maintenance records of the new supplier assessment and performance of the existing suppliers.

Logistic Support:

  • Oversee overall Logistic management
  • Overall management of the kitchen supplies
  • Monitor and make inventory on kitchen items that needs reordering
  • Logistic arrangement for the activities like rallies, protest, campaigns, etc both inside and outside the valley

General Support:

  • Maintain Fixed Assets Register and Inventory Register and period physical verification of assets and inventories and ensure the assets and inventory management to all working districts.
  • Organize basic maintenance (vehicle, electronic equipment’s, office, plumbing, sanitation) as well as basic facilities (internet and telephone services)
  • Responsible for the documentation of the necessary documents and timely payment of rent, hydro, telephone, internet) including Safehouse.
  • Periodic checks and visits to field on administrative matters
  • Report to Project Administrator regarding campaigns, programs, projects, etc
  • Overall management of the kitchen supplies
  • Monitor and make inventory on kitchen items that needs reordering
  • Ensure the safety functioning of all building fixtures or facilities, workers for maintenance and repairs
  • Maintain the checklist of air fare payment and records
  • Maintain and update the information on travel schedules, travel orders.
  • Maintain the checklist of house rent and ensure the renewals are timely made.
  • Perform required and emergent functions as seen appropriate to resolve all admin issues.
  • Assist ERP team in the installation of ERP system and keep the update as per the recommendation of the ERP service provider especially for inventory and admin modules.
  • Oversee library management
  • Perform work responsibilities as requested and provided by finance department, HR department and senior in charges.
  • Facilitate Publication/Communication Officer for advertisements and necessary publications.
  • Carry out all necessary procurement functions in compliance with the procurement act and as per the procurement clause in admin and finance policy.
  • Coordinate with district and ensure all the administration aspects are intact and enquire for any necessary changes to be made, to be followed with and act accordingly.
  • Perform frequent field visit in the working areas as per the requirement.
  • Create and maintain good relationships with vendors/suppliers
Applying Procedure

Qualified candidates may send cover letter detailing their experience and motivation for the current position with an updated CV to [email protected] by 31st August, 2021.

Please mention the position you are applying in the subject line. The position will be fulfilled on a rolling basis, so candidates are encouraged to apply early.

Please mention the district you are applying for in the cover letter.

The application without cover letter and CV and not meeting the required criteria will not be considered for the position.

Only the shortlisted candidates meeting the criteria will be called for written test and interview. No telephone calls will be entertained.

WOREC Nepal encourages women and candidates from Dalit/Janjati, Gender and sexual minority, LGBTIQ+ to apply.

For details visit: http://worecnepal.org/career.

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