GRADE:  5
TEAM/PROGRAMME:   Administration (Support Service Department)    
LOCATION: Kathmandu
CONTRACT LENGTH: Till December 2016 with possibility of extension
CHILD SAFEGUARDING - Level 1 :The position holder will not have contact with children and/or young people, or access to personal data about children or young people, as part of their work

ROLE PURPOSE:
To provide support to international staffs regarding travel, hotel bookings, visas, flights. S/he will provide adequate administrative support in internal meetings/workshops. 

MAIN RESPONSIBILITIES:

• Facilitate Visa processing of all international staff in emergency
• Manage hotel bookings for visitors, necessary logistics support. Coordinate and arrangement airport pick up and drop off for visitors. 
• Arrange domestic and international air tickets for all staffs as per their request. Timely booked air tickets (domestic & international) even in short notice or even on weekends
• Regular update visitor's information list and circulate to Senior Management Team.
• Provide adequate administrative support in internal meetings/workshops.
• Update staff’s ID no under the supervision 
• Provides logistical support to organize training and workshops at Kathmandu and in field as required.
• Coordinates with Transport Officer for vehicle arrangement for meetings/workshops/field visit for department
• As a part of Dual mandate, be prepared to serve during emergencies.
• Fulfil other requirements as per the need and request from supervisor.

QUALIFICATIONS & EXPERIENCE:

• Bachelor’s degree in Management with 3 years* of working experience and including one year of experience in administrative roles (2 years* for application from GSI group)
• Good planning, organizing, coordination and monitoring skills
• Ability to work in a complex environment with multiple tasks, short deadlines and intense pressure
• Proficiency in MS Office and in the Nepali & English languages.