Ghothane Lawyers

Consulting / Legal

Admin Officer

Views: 6317|Published on: May 16, 2025

General Mgmt. / Administration / Operations

+2 more

Entry Level

Full Time

Vacancy: 1

Sankhamul Marg, New Baneshwor -31|

Experience: Not Required|

Not Disclosed

Job Description

Roles and responsibilities of this job

Collect, verify, and organize client documents required for applications and processes.
Contact students or clients for further information or documents via email, phone or any other mediums that is effective.
Organize meetings and schedules for lawyers and seniors in TEAMS or similar products and making sure that the meetings take place.
Maintain accurate and up-to-date records of client documentation in both physical and digital formats.
Assist clients in completing application forms and ensure all submissions meet legal and regulatory requirements.
Liaise with government agencies, embassies, and legal entities to process client applications.
Identify and address any discrepancies or missing information in documentation.
Provide timely updates to clients on the status of their applications.
Ensure confidentiality and data security in handling sensitive client information.
Manage the overall visa processing and college admission for students applying to Australia, Canada, UK, USA and NZ.
Coordinate with students and educational institutions.
Regularly inform students about their visa application status and address any concerns.
Ensure all documents are handled with accuracy and confidentiality.
Manage and maintain comprehensive records of all client documentation, including academic records, visa applications and correspondence.
Ensure all documentation is accurate, up-to-date, and compliant with relevant regulations and policies.
Assist students/migrants with the preparation and submission of necessary documents for educational and visa applications.
Develop and implement efficient document control systems to streamline processes and improve efficiency.
Conduct regular audits to ensure the integrity and accuracy of documentation.
Provide administrative support, including scheduling appointments, managing correspondence and handling inquiries related to documentation.
Assist the Counsellors with applications and documentation for college admission and visa processing.
Guide the students with visa interview preparation, medical and other necessary tasks for admission and visa processing.
Guide the students for pre-departure information.
Scanning the documents, naming documents and data entry information and documents into CRM system.
Support the branch manager in administrative tasks as needed.

Job Specification

Required qualifications for this job

Required Education Level:Under Graduate (Bachelor)

Required Experience:Not Required

Other Specification

4 Year Bachelors especially in Business, Accounts and Finance. But any fields of study can apply.
Good communication skills.
Good command of English language [Minimum IELTS 7 or equivalent].
Team player.
Self-motivated.
Passion for education and visa.
Good command of Microsoft Word and CRM system.
Time Management Skills.
Ability to handle pressure.
Multitasking skills.
Customer focused.
Attention to details.

Skills Required

Required skills for this job

Communication

Work Under Pressure

Time Management

Administrative

Attention to Detail

Salary

Offered financial and non-financial compensation for this job

Offered Salary:Not Disclosed

Applying Procedure

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Apply Before: May 27, 2025

About the organization

Ghothane Lawyers

Consulting / Legal

Sankhamul Marg, New Baneshwor -31

Ghothane Lawyers is an Affordable and Experienced Lawyers in Australia. One of the most trusted Nepali Law Firm in Melbourne.

At Ghothane Lawyers we are guided by our principles which are laid on the foundation of our reputation, the results we strive to achieve and our integrity. Our values shape us as professionals and our operation as lawyers.