InfoDevelopers

Admin Officer

InfoDevelopers

Admin Officer

At InfoDevelopers, we continuously work to ensure that our services are maintained at the highest possible level of reliability and satisfaction. We are not successful until every customer start achieving return on their investments from reduced production costs and streamlined processes. InfoDevelopers provides innovative, quality, cost effective IT Services and Software solutions for business process automation and re-engineering. Established in 2002 AD, the Company has been promoted and managed by professionals having long working experience in banking and IT sectors. We have 150 staff members who are currently working with us.

At InfoDevelopers, we continuously work to ensure that our services are maintained at the highest possible level of reliability and satisfaction. We are not successful until every customer start achieving return on their investments from reduced production costs and streamlined processes. InfoDevelopers provides innovative, quality, cost effective IT Services and Software solutions for business process automation and re-engineering. Established in 2002 AD, the Company …

Admin Officer

Views: 822 | This job is expired 4 days, 10 hours ago

Basic Job Information

Job Category : General Mgmt. / Administration / Operations
Job Level : Mid Level
No. of Vacancy/s : [ 1 ]
Employment Type : Full Time
Job Location : Sanepa, Lalitpur
Offered Salary : Negotiable
Apply Before(Deadline) : Jul. 02, 2022 23:55 (4 days, 10 hours ago)

Job Specification

Education Level : Bachelor
Experience Required : More than or equals to 1 year
Professional Skill Required : Interpersonal Management Communication Multitasking Organizational
Other Specification

Education and Experience Requirement:

  • Bachelor’s Degree in Administration, HRM and Humanities completed or running. 
  • 1-3 years of Experience in designated position.
  • Knowledge of administrative and clerical procedures and systems.
  • Ability to work with the team

Skills/Qualities/ Abilities needed for the post:

  • Determined and self-confident
  • Proper Communication
  • Result-oriented and professionalism.
  • Knowledge of MS-Office 
  • Initiate activities with proactive approach
  • Good inter-personal skills
  • Organization skills and ability to prioritize and multi-tasking


Job Description

Reporting to: Admin Manager
Supervising: Admin Assistant
Key Working Areas (Scope): Administration Management, Logistics Management, Inventory Management, efficient Operation Management, Procurement Management, Vendor Management

Purpose of Job: Provide administrative support to admin manager and other departments as required.

Key Job Responsibilities:

Administration Management:

  • Implementation of principles and techniques of administrative management which includes organization, planning, staffing, budgeting, and reporting
  • Implementation of proper office management including organization, work flow, forms, supplies, equipment, and procedures relating to filing, record keeping, correspondence, mail, procurement, stock keeping, and duplicating
  • Maintain the neat, orderly and efficient operation of the office, including supplies, technology, equipment and parking
  • Be a primary person for communication for the team and other departments

Logistics Management:

  • Check and balance the budget for existing expenditures, equipment and materials
  • Planning and tracking of logistics, transportation, warehouse and other necessary items
  • Make sure all incoming supplies are registered and processed in the logistics database as per the SOPs.
  • Taking important measures for avoiding quality control issues
  • Making sure the stock is sufficient for all new orders and place new orders when required
  • Maintaining and updating the record of orders from departments and suppliers
  • Preparing and presenting logistics reports to senior management

Inventory Management:

  • Provide support associated with all inventory control documents, reports, performance indicators and any correspondence
  • Implement inventory control on all activities related to warehouse operation, shipping/ receiving
  • Monitor daily inventory transactions and report any discrepancies to departmental head
  • Perform daily physical cycle counts of product inventory
  • Liaising and negotiating with vendors and suppliers to ensure the quality of stock purchases

Operation Management:

  • Answering phones and responding to client/department requests and inquiries
  • Managing and updating company databases
  • Keeping track of inventory and ordering supplies
  • Maintaining financial, employee, and client records
  • Managing the maintenance of office and facility equipment
  • Providing administrative support to other departments or projects as needed
  • Performing other duties as assigned

Procurement Management:

  • Monitoring inventory stock. Observing whether the appropriate items have arrived and determining what needs to be reordered
  • Negotiate material and order costs with the suppliers, and compile cost reports for invoices
  • Prepare purchase orders and send order requests to suppliers/departments. Update records and follow up with vendors to check if the order is being processed
  • Build strong relationships with key contacts/vendors/suppliers
  • Perform inventory and administrative tasks like preparing and forwarding invoices, updating databases, filing, and organizing documents for accounts

Vendor Management:

  • Effective management of current system and procedures for vendor information entry
  • Explore the option of optimizing the vendor management function
  • Refresh the vendor management database timely
  • Actively participate in meetings with vendor when necessary
  • Keeping minutes of Vendor Management Team
  • Assist in the formulation and drafting of any policy guidance and write-up related to vendor management
  • Timely update vendor list and reports to the department head
  • Other relevant tasks that may be required

Additional Benefits and Perks:

  • Dynamic Working Environment
  • Employee Provident Fund
  • Medical and Accidental Insurance
  • Leave Encashment
  • 5 Working Days
  • Dashain Allowance

This job has expired.

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