Admin Officer

We are the authorized importers and distributors of various medical and dental equipments, consumables and instruments. Being established in 1964, we have made the history of contributing in health sectors over 54 years. We have been successful in distributing medical equipment to every cities of Nepal.

Admin Officer

Views: 2892 | Apply Before: 4 days, 22 hours from now

Basic Job Information

Job Category : General Mgmt. / Administration / Operations
Job Level : Mid Level
No. of Vacancy/s : [ 1 ]
Employment Type : Full Time
Job Location : Kathmandu
Offered Salary : Negotiable
Apply Before(Deadline) : Aug. 04, 2021 23:55 (4 days, 22 hours from now)

Job Specification

Education Level : Bachelor
Experience Required : More than or equals to 1 year
Professional Skill Required : Interpersonal Decision Making Communication Organizational Time Management Administrative

Job Description

Major Responsibilities: 

  • Search of related tender notices from daily newspapers, Nepal tender site and tender documents from PPMO bolpatra/egp site. Update the files on daily basis. 
  • Coordinate with leading sales staffs while complying with customer requirements (tender technical specifications) and create solutions and develop strategies in order to achieve the ultimate goal of securing winning bids. 
  • Communicate with the procurement officer of different institutions regarding the information/queries of published tenders and upcoming tenders to prepare the documents accordingly and avoid any mistakes. 
  • Communicate with the respective principal company regarding the tender and negotiate for the best deal to win the bids. 
  • Preparation of overall bidding documents are ensuring its submission within stipulated time frame. 
  • Organize, Maintain and update customer (tender opening results) databases by keeping in appropriate filing order of ongoing and closed tenders regularly to track later in both hardcopy and soft copy. 
  • Documentation, filing and indexing of the contract papers. 
  • Prepare all the necessary documents to complete the winning bids/deals (from placing purchase order to company till delivery of the consignment to the customer). 
  • Support the new staffs to understand the products and make environment friendly 

Other Duties: 

  • Maintaining the products’ profile. Updating the new and existing customer about the new features and updated model of products. 
  • Corresponding both national and international personnel via e-mail and telephone regarding the queries of the products we deal, their supply to the customer and the import of the same from the different companies. 
  • Compose and draft the business letters and prepare various business documents such as quotations, purchase orders, proforma invoice and agreements.
  • Prepare the installation report format, Service reports format, agreement papers, travel plan format for sales officer and staffs and filing them in order.
  • Provide quotations to the customers and collect purchase orders from them and forward to account department and the inventory for further processing. 
  • Co-operate to the other departments by providing necessary information they want.
  • Handle petty cash account and make a list of expenditures and submit to account section on regular basis.

Applying Procedure:

Interested applicants are requested to submit their resume with an application and photo for related position to [email protected] within 4th August, 2021. Only shortlisted candidates will be called for interview.

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