Job Title: Admin, Logistics, Procurement & HR Coordinator
Department: Admin
Place of Work: Kathmandu, Nepal
No. of requirements: 1

Organizations Overview:

Qatar Charity is a Doha based International NGO founded in 1992, dedicated to carry out humanitarian and development programs to fight global poverty. Qatar Charity Nepal has been working in Nepal since 2017 in affiliation with Social Welfare Council (SWC). Qatar Charity believes the people must be enabled and empowered to cope with, adapt to, and benefit from the changes they are experiencing so that they can enjoy enhanced livelihoods along with increased social and economic security.

Position Overview:

The Admin, Logistic, Procurement & HR Coordinator will be responsible for managing the administrative, logistic, procurement and human resource activities of the organization. This includes overseeing office operations, managing supply chains, procurements, organizing events, and managing HR policies and procedures. Admin, Logistic procurement & HR coordinator will work in coordination with the Finance and Program unit to ensure consistent service delivery and report to the Country Director.

Administration:

•  To maintain and keep the record of all the operations (Admin, Logistics, Procurement, HR, Fleet Management).
• To upload all the soft data and record of vendors, purchase order, invoices, taxes on the electronic portal.
• To keep a surveillance of logistics, procurement and compliances of implementing partners working in various parts of the country.
• To provide support & technical guidance for implementing partners for organizational and government compliance requirements.
• Keeping preparation of internal and external audit requirements.
• Manage the day-to-day administrative operations of the organization, including managing calendars, scheduling appointments, maintaining files, organizing meetings, and safety of the workspace,
• Manage inventory and order supplies, equipment, and other materials necessary for the smooth running of the office,
• Ensure the office is running efficiently by maintaining office equipment, coordinating office repairs, and communicating with building management as needed,
• Plan and coordinate logistics for events, meetings, and conferences and minutes taking and share to relevant authority and entity, 
• Coordinate logistical support for events, meetings, and travel arrangements for staffs and guests,
• Handle front office communication and correspondence,
• Assist and support processing the payment as and when required,
• Establish and maintain positive working relationships with others both internally and externally to achieve QC objectives,
• Support to Admin/Finance department in handling administrative and finance operations including drafting vendor contracts, processing of receipts

Program Support:

• Assist in the planning and execution of program activities and events.
• Coordinate logistics for training sessions, workshops, and conferences.
• Liaise with partners, stakeholders, and beneficiaries as needed.

Financial Administration:

• Assist with budget tracking, expense reporting, and financial reconciliations.
• Process invoices, receipts, and payments in a timely manner.
• Support the finance team during audits and financial reviews.

Human Resources Support:

• Assist with recruitment processes, including job postings, interview scheduling, and onboarding of new staff.
• Maintain personnel records and ensure compliance with HR policies.
• Coordinate staff training and development activities.

Compliance and Safety:

• Ensure office compliance with organizational policies and local regulations.
• Maintain health and safety standards, including emergency preparedness plans.

Qualification:

• Master’s degree in Supply Chain Management, Business Administration, Management, Procurement or any related discipline.
• Minimum of 3-5 years of relevant experience, preferably in the non-profit or INGO sector.
• Proficiency in Microsoft Office applications, particularly Word, Excel, and Outlook.
• Excellent communication and interpersonal skills, with the ability to interact professionally with colleagues, clients, and external stakeholders.
• The working knowledge of Arabic will be an added advantage.