Position: Admin Finance Officer
No. of Requirements: 1
Line Management Report to: Project Coordinator
Technical Report to: Grants Officer - OHW
Supervision: Support Staff 
Duty Station: District Headquarters with a minimum of 30% field visits.

Purpose of the Position:

The Admin Finance Officer will be responsible for financial management, office administration and logistics management of the OHW project in the District Project Office.

Major Duties and Responsibilities:

• Properly register and file all correspondence and official documents
• Check and process invoices, bills and documents received for payments and maintain financial transactions in accounting software timely manner
• Support supervisor for the preparation of the monthly fund forecast, ensure all expenses are within the budget and check the completeness of all required supporting documentation for all payment vouchers
• Prepare monthly financial reports, including reconciliations of general ledger accounts
• Prepare bank reconciliation and outstanding advance statement
• Handle Petty cash as per organization policy
• Prepare tax reports for employees, vendors and contracts and arrange payments to the tax office on time
• Orient the HFOMC/construction committee of BC construction/renovation on financial guidelines and procedures, collect and submit the supporting documents for advance settlement timely manner
• Provide support during the conduction of program activities, training and meetings
• Procurement of stationery/supplies following procurement policy
• Arrange for travel, transportation, accommodations and other logistics support
• Ensure maintenance of the logbook for the official bike and timely servicing and maintenance of the office vehicle
• Fulfilling the role of office secretariat and performing other job-related duties as requested
• Prepare and submit a monthly work log, attendance record, and leave records for the project staff
• Maintain personnel records of project staff as per organization guidelines
• Maintain a record of supplies and equipment received
• Establish and timely update the inventory records and conduct physical verification as required
• Any other tasks assigned by the Supervisor

Job Specifications (minimum job requirements):

Academic qualifications and work experience:

• Bachelor’s degree in Business Administration (BBA) or BBS, or equivalent.
• Minimum 3 years of work experience in finance, administration and logistics.

Skills and abilities:

• Experience in using the MS Office package and Accounting software.
• Fluency in English and Nepali language.

Note: Preference will be given to local candidates.