Admin Assistant

Swiss Agency for Development and Cooperation (SDC) in close collaboration with the Government of Nepal (GON) is planning to implement the Motorable Local Roads Bridge Program (MLRBP) Phase IV (Exit Phase) for 4 years starting from 2021 to 2024.

Admin Assistant

Views: 3028 | Apply Before: 2 weeks, 4 days from now

Job Outline

The main task of Admin Assistance (AA) is to work under the guidance and supervision of the AHRS. The AA will perform office works for day to day smooth operations of LRBSU office.   

Qualifications and Experience

The Administration Assistant should have SLC with 5 Years’ Experience or Intermediate with 3 years’ experience, having  good written and spoken English and worked more than 1 years with INGOs or international development sector. 

Main Tasks & Responsibilities

The AA will be responsible for the following tasks, but not limited to;

  • Oversee the cleaning and tidying office space, toilets and surrounding periphery
  • Maintaining a neat and presentable reception/waiting area and dealing with visitors
  • Binding, photocopy, scanning and fax 
  • Support Reception duty during lunch hour and as and when required
  • Assist in arranging stores and office premises
  • Support AHRO to send the medical claims of staff and their families to the insurance company and distribute the claims accordingly.
  • Support AHRO on monthly attendance sheet of staff. 
  • Support AHRO for medical cheque deposit and filling relevant documents
  • Ensure for maintaining sufficient stock of cleaning materials and tea/coffee
  • Maintain daily utilities stock and arrange purchase order
  • Updating of intercom list and telephone list of LRBP staff
  • Support AHRO on monthly attendance sheet of LRBP staff and short-term consultants.
  • Support AHRO preparing Staff ID Cards, SDC Field ID Card and SDC Entry Pass and keeping record of it.
  • Receiving of courier and deliver to LRBSU administration
  • Management of circulation files, regularly checking in and out trays

Shortlisting will be done on the basis of your answers while applying, please answer the questions carefully. Only shortlisted candidates will be contacted. Telephone enquiries will not be entertained.

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