Reports to: Executive Director

 Duties and responsibilities

• Automate the monitoring of various activities and contracts (Service/ Maintenance) and Supervise admin department in general
• Provide reports to management on regular basis on the activities managed and cost cutting initiatives.
• Management (including negotiation) of AMC (Annually maintenance contracts) with vendors
• Work with other departments to prepare branch roll out plans for offices and execute it appropriately
• Ability to help prepare office setup from scratch at main office as well as at branch offices. 
• Monitor, supervise and ensure safety measures are incorporated into all branch offices
• Co-ordination and management of all administrative issues like hygiene, stationeries, and welfare
• Ensure all rents are paid promptly
• Supervise all maintenance activities and maintain a regular schedule of maintenance for the company
• Maintain clean surroundings on daily basis throughout the day
• Ensure adequate records of fleet management/movement, and put in place policies/structures to guard against abuse
• Maximize the best value for money for company’s procurement activities and in line with the company’s policies and procedures
• Deliver all admin services in the most efficient manner to facilitate the functions of other departments
• Manage the Drivers and personal secretary assigned to various head of departments.
• Ensure administration staffs are trained on best practices in their roles
• Procurement of equipment and other supplies/office vehicles
• Responsible for the purchasing and organization of supplies for all new branches
• Management of fuel consumption (generator /office cars / contracts)
• Cost savings where ever possible by negotiating and identifying proper vendors
• Preparing reports on expenses, office budgets, and other expenditures
• Signing of purchase orders
• Clearance of tax invoices
• Other duties as assigned

What we offer:

• A friendly, competitive and creative working environment 
• 5 working days in a week (09:00am-06:00 pm)
• Refreshment, Recreational, team building activities
• Opportunity to travel countries as part of training and development
• Work in the leadership firm in Cloud Computing in Nepal
• Work in multidisciplinary areas in start-up ecosystem
• Get to know the working culture of companies like Amazon, Microsoft, Google, Alibaba being affiliates for them in Nepal. 
• Exposure in team management and leadership

Applying Procedure: 

Suitable candidates meeting the above criteria are requested to send their CV and covering letter to [email protected] by December 13, 2019. Only shortlisted candidates will be invited for further selection process. You are requested to clearly mention the position you are applying for in the subject of the email.

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