Ujyalo Foundation

NGO / INGO / Development Projects

Operations Manager

Views: 3813|Published on: Sep 18, 2019

Accounting / Finance

Mid Level

Full Time

Vacancy: 1

Kathmandu|

Experience: Not Required|

NRs. 30,000 - 40,000 Monthly

Job Description

Roles and responsibilities of this job

Monitor and manage the overall operations of the organization including Administration and Finance
Plan, oversee, and arrange program-based logistics for smooth and efficient operations
Track and ensure recurrent expenditures and program related expenses like payroll, rent and utilities are paid on time
Develop, maintain and monitor all fundraising and accounting systems and procedures capturing all pledges, billings and receipts and for the recording of all revenue transactions
Manage grantor contracts and maintain archival and administrative files
Assist and lead the fundraising related activity conducted by the Foundation

Financial Management :

Provide and interpret financial information
Monitor and interpret cash flows predicting future trends
Manage all bookkeeping following the organization's policies and prevailing policies of the state with all required supporting documents
Act as a liaison with auditors to ensure periodic auditing is carried out
Ensure that the books of accounts and other financial records are maintained and updated according to the prescribed standards
Responsible for disbursement of staff salary and other payments in timely manner
Responsible for making accurate payments to suppliers, consultants and other external parties

Reporting :

Provide weekly, monthly, quarterly, and annual financial reports
Ensure that quarterly expenses statements of partners are provided
Conduct weekly meeting with supervisor to review the financial status of the organization

Administrative Work :

Maintain a documented system of Financial, Procurement & HR policies and procedures
Manage and monitor biometrics for all staff
Manage and maintain petty cash fund with daily reporting to the supervisor
Manage and monitor stockpile every month
Manage leave cards and leave forms for all staff
Oversee and manage the organizational calendar

Partnership :

Facilitate the partner organizations to improve their accounting and internal control system as appropriate
Ensure that the partners maintain proper books of accounts as per the acceptable standards of the organization and make financial reports to us accordingly

Budget Management :

Forecast cash flow positions, and available funds for the smooth operation of the projects
Ensure that sufficient funds are available to meet ongoing operations and capital investment requirements
Manage the preparation of the organization's annual and budget
Report to management on variances from the established budget, and the reasons for those variances

Communication and Documentation :

Ensure strong and timely documentation from human resources to finance and logistical aspects
Communicate with the team, BODs, stakeholders, and donors for the activities
Manage and communicate admin related information to the team as needed, and during the weekly meeting
Conduct one on one meeting for any admin related issues with the team

Job Specification

Required qualifications for this job

Required Education Level:Graduate (Masters)

Required Experience:Not Required

Other Specification

At least 2 years of professional administrative experience
Masters in Business Administration (MBA) Preferred
Bachelor's degree in Finance, Business Administration, or other related studies required
Proficient in Microsoft Office Suite
Knowledge and experience with accounting software

Personal Attitudes and Behavior :

Excellent interpersonal, verbal, and written communications skills
Ability to meet deadlines, and report challenges and opportunities as needed
Innovative, self-driven and team player
Ability to work effectively both independently and in a team-based environment
Demonstrate a willingness to be flexible and adaptable to changing priorities
Flexibility with work hours as needed

Skills Required

Required skills for this job

Accounting

Account Management

Petty Cash Management

Cash Flow Management

Account Coordination

Salary

Offered financial and non-financial compensation for this job

Offered Salary:NRs. 30,000 - 40,000 Monthly

Applying Procedure

Click on Login to Apply to get the email address / external link to apply.

Note: You need to be a registered jobseeker to view the applying email address / external link.

Apply Before: Sep 27, 2019

About the organization

Ujyalo Foundation

NGO / INGO / Development Projects

Ujyalo Foundation is a non-profit organization, established in 2014, with a vision to create safe spaces for girls, women, and non-binary individuals to learn and lead in Nepal. Our mission is to enhance the number of girls, women, and non-binary individuals in leadership and decision-making roles in Nepal. The Foundation is a purpose-driven, dynamic, and impact-oriented organization, which believes in creating a gender-just and equitable world for all.

Since its inception, Ujyalo Foundation has been running various leadership institutes for women of diverse age groups, to build their capacity for leadership via the lens of gender, sexuality, rights, and intersectionality.

Ujyalo Foundation also focuses on sustainable development in rural Nepal by conducting programs that promote innovation, encourage social enterprise, and increase capacity building through community-based projects, gender-inclusive leadership, and strengthening the leadership and civic expansion of the elected women representatives.