Position: Admin and Finance Assistant (Full time)
No of Position Required: 1
Deadline: 4 th November 2024
Duty Station: RPN Nepal, Baluwatar, Kathmandu
Salary: As per the organization’s rule
Duration of Initial Contract: 1 year with possibility of extension based on performance

Job Summary: The Admin and Finance Assistant will be responsible for providing assistance in overall financial management, including book-keeping, maintenance of financial records, and administrative, operational, and logistics support to the project team for the effective running of project activities.

Duties and responsibilities

Finance

• Support Finance and Admin Officer in keeping track of the day-to-day finances.
• Review vouchers of RPN Nepal.
• Review all the supporting documents of the vouchers to ensure they are justifiable in line with the approved budget.
• Make cash and bank deposits.
• Complete monthly bank reconciliation.
• Maintain financial records and files.
• Collect information and documentation related to finance, administration, and logistics.
• Assist auditors in carrying out internal and external audits.
• Maintain liaison with Social Security Fund, Inland Revenue Office, and Bank for required tasks.

Admin & logistic support

• Manage personal files and leave records of staff.
• Support in documentation and procurement processes.
• Support in other admin related office work assigned by Finance Officer/Finance Manager, Program Manager and Executive Director.
• Maintain assets register for office equipment and furnishings.
• Support the administrative works in the office including but not limited to the organizational renewals, seeking official approvals, delivering letters and other items to the targets etc.
• Provide logistic arrangements for organizing events inside or outside of the office.
• Maintain the store and keep track of the records of the stocks received and disbursed.
• Additional responsibilities will be assigned as per the requirements.

Required Skills and Experience

• A bachelor’s degree in finance, business administration, or a similar field. Or +2/intermediate level with minimum of 1 year of experience in the fields of administration, management, and finance.
• Proficiency in using Microsoft Office packages.
• Good knowledge and fluency in both oral and written English and Nepali languages.
• Ability to work in a team and have a teamwork spirit.
• Ability to organize and complete assignments within deadlines.
• Ability to work long hours if required.
• Good organizational and time-management skills.
• High integrity and the ability to handle confidential information.
• Capable of frequently traveling to remote locations as needed.
• Priority will be given to candidates with a valid driving license for two-wheelers.