Job Level: Mid Level
No. of Vacancy: Few
Employment Type: Full Time
Job Location: Kathmandu
Reports To: Head-Finance & Administration

Job Responsibilities:
Accounting & Finance (70%)

• Prepare periodic budgets and work plan in coordination with Managing Director
  
• To prepare quarterly, monthly financial reports as well as prepare statutory financial reports
  
• To maintain financial systems and controls to ensure the efficiency, integrity and transparency of the office operations in accordance with corporate guidelines, national legal requirements and (GAAP-General Accepted Accounting Principle)
  
• To ensure all accounting records and supporting documentation for all financial transactions are maintained in a systematic order and in a safe and secure condition under the custody of the organization
  
• To maintain accurate and effective financial controls on all transactions incurred by the office
  
• To maintain effective control over Cash and Bank account to ensure that the office funds are well managed and that adequate funds are available to meet the organization’s responsibility
  
• Ensure compliance related to filing and payment of TDS, VAT and other statutory dues
  
• To manage and undertake quarterly internal audits of the office and to take corrective action on recommendation
  
• Preparation of Bank Reconciliation Statement (BRS).
  
• Ensure timely collection and payment of bills/invoices and settlement of advance, liabilities and receivables
  
• Provides accurate and punctual financial management, reports and forecasts on the organization’s income and expenditure.
  
• Fund management
  
• Any other task assigned by Senior Management
  

Legal, Administrative and HR related work (30%)

• Preparation of Board agenda and minutes.
• Guide and provide direction to HR and Administration Assistants
  
• Ensure human resource files, staff leave record, attendance register, time sheet, reconciliations, fixed asset registers, purchasing files, agreement files, incoming/outgoing register etc. are maintained and updated properly
  
• Issues invitation to bidders and suppliers, collects quotations, prepares comparison sheet and submits with recommendation to Senior Management as needed
  
• Prepares purchase orders for procuring goods/services
• Ensure timely payment of monthly routine bills/ invoices (Telephones, Electricity, Water etc.)
  
• Supervises Support staffs, Guards and outsourced ancillary staff
  
• Assists to purchase, regulate and maintain the insurance policy for staff members and asset of the office
  
• Ensure office inventory register is maintained properly
  
• Ensure timely repairs and maintenances of office building, furniture, computers, intercom and equipment.
  
• Ensures all administrative documents are kept safe and secure
  
• Carry out administrative process to meet the objective of program activities in Country Office
  
• Carries out banking transactions of the office
  
• Ensures logistic support to organize organizational events and workshops effectively
  

Qualification & Experience Required:

• Should have atleast Bachelors Degree in Management with atleast 2 year of experience or Semi Qualified CA/ACCA with completion of articleship

Knowledge and Skills Required:

• Knowledge of Microsoft Office Package: Excel, word, Power point
  
• Effective verbal, listening and written communications skills
  
• Ability to work in team
  
• Capacity to work Under Pressure
  
• Proven experience in preparing annual reports, monthly report & notes to budget
  
• Analytical and problem solving skills
  
• Attention to detail and high level of accuracy
  
• Work prioritization and time management skills - Pro-activeness and self-starter of own work
  
• High level of integrity, confidentiality
  
• Willingness to travel

What We Offer:

• Competitive Salary and allowances
• Contribution to provident fund and gratuity as per labor law
• Accidental and medical Insurance
• Dress Allowance as per staff bylaws
• Fuel Allowance as per staff bylaws
• Communication allowance
• Staff Bonus as per Bonus Act
• Opportunity to travel to foreign countries for training and business development
• Opportunity to participate in in-house learning & development programs