• Ensure billings and receivables are correctly processed in a timely manner by addressing and correcting any discrepancies in accounts or billings; Handle accounts and book keeping of Digi Refrigeration
• Assist in accounts transactions, checking, verification & follow up
• Prepare payments to vendors and claims (process payment, prepare an invoice, payment voucher, receipts, cheques)
• Maintain proper filing of accounting documents for record-keeping
• Maintain daily attendance and leave management records to proceed for payroll of the employees of Digi Refrigeration
• Conduct other personnel management duties as per the need of Digi Refrigeration such as discipline and code of conduct
• Organize monthly meetings to communicate information and guidance from Digi Refrigeration leadership and to review policies, procedures, and best practices concerned with the employee in the organization
• Use the appropriate accounting software system (Swastik Software) in tax management and maintain the company’s tax database
• Respond to financial inquiries by gathering, analyzing, summarizing, and interpreting data
• Ensure compliance with federal, state, local, and organizational laws, regulations, guidelines, and best practices
• Oversee and direct daily company administrative processes and procedures
• Ensure VAT Sales & Purchase Registers are up to date
• Ensure Verification of Cash at counter with Daily Cash book
• Prepare daily report of Receivables and forward to the management
• Maintain banking transactions up-to-date and regular reconciliation of books of account with bank statements
• Ensure availability of adequate and appropriate equipment, office systems; recommends additional staffing and services
• Prepare documents for the Department of Commerce for Imports
• Other duties considered reasonable in line with the position and in the normal course of business

Inventory Management Roles:

• Maintain knowledge of trends, prices, buyers, and delivery conditions to anticipate future material availability; directs purchasing programs accordingly
• Develop and maintain inventory databases for supplies and materials used
• Ensure the safe receipt and storage of the inventory items in the Company’s Warehouse facilities as per the product’s requirement and Company guidelines
• Conduct inventory verification on a bi-weekly or monthly basis to ensure inventory are as per the stock ledger
• Communicating and coordinating with the Sales Team and ensuring orders are dispatched in a timely manner as per Company guidelines
• Communicating with the Company Management any issues that come up in the Warehousing function and provide solutions to resolve the issues
• Ensure the work environment is safe, clean and secure at all times
• Oversee the planned maintenance of the Company’s vehicles, machinery and equipment
• Other duties considered reasonable in line with the position and in the normal course of business