The Accounts Officer is responsible for managing the day-to-day financial operations, ensuring accurate financial records, and supporting the organization’s financial stability. This role includes tasks such as payment processing, bank reconciliation, budget planning, vendor management, and interdepartmental financial communication. The Accounts Officer plays a key role in maintaining compliance with financial policies and coordinating with other departments to achieve financial goals.

Department: Finance
Reports To: Senior Accountant

Key Responsibilities:

Accounts Payable and Payment Processing

• Verify invoices from suppliers and ensure they comply with contractual terms and approval processes.
• Prepare and issue payments, including cheques for accounts payable.
• Manage cash flow and monitor payments to ensure timely settlements.
• Process accounts payable (AP) transactions, handle AP compliance, and manage non-invoiced items.

Financial Record-Keeping and Reconciliation

• Update financial records in QuickBooks and other accounting systems.
• Perform vendor reconciliation and house rent bill reconciliation for multiple entities.
• Prepare and maintain faculty payment sheets and other necessary financial documents.
• Conduct bank reconciliations and visit banks for various financial tasks.

Budgeting and Financial Planning

• Assist in the planning and budgeting for accounts payable.
• Monitor TBC exempt expenses and ensure they are accurately tracked.
• Provide financial data for audit work and support audit processes.

VAT and E-Filing

• Oversee VAT e-filing for BCPL, ensuring accuracy and timely submissions.
• Maintain records related to VAT transactions.

Vendor and Supplier Management

• Manage relationships with vendors and suppliers across multiple locations 
• Verify marketing agent commissions for accuracy and process their payments.
• Handle courier work and related financial documentation.

Vendor Reconciliation

• Conduct vendor reconciliations to ensure accuracy in accounts payable records (BPC/TBC).
• Resolve any discrepancies with vendors promptly.

Disclaimers: This job description is intended to describe the general nature and level of work being performed by individuals assigned to this position. It is not intended to be a comprehensive list of all duties, responsibilities, and skills required. Management reserves the right to modify, add, or remove duties as necessary.