Divya Gyan College

Education - School & Colleges

Examination and Records Officer

Views: 545|Published on: Jan 26, 2026

Teaching / Education

Mid Level

Full Time

Vacancy: 1

Putalisadak, Kamaladi Mod, Kathmandu|

Experience: More than 3 years|

Not Disclosed

Job Description

Roles and responsibilities of this job

Divya Gyan College is seeking a meticulous, organized, and proactive Examination and Records Officer to manage all aspects of examinations and academic records. This role is vital to maintaining the integrity of our academic processes and ensuring smooth operations for students, faculty, and administrative stakeholders

Key Responsibilities:

University & Internal Coordination:

Lead the end-to-end process for university exam registrations.
Schedule and execute all internal college examinations.
Liaise with university officials and ensure compliance with academic regulations.

Data & EMIS Management:

Maintain accurate digital records of student marks, attendance, and semester progress using the Education Management Information System (EMIS).
Ensure timely updates and correctness of all student records.

Resource Logistics:

Manage procurement and distribution of exam materials such as answer sheets, stationery, and other resources.
Coordinate invigilation schedules and shifts for faculty members.

Documentation Services:

Process and issue official documents including Character Certificates (CC), Student ID cards, and Recommendation Letters.
Maintain a strict log of all document issuances to ensure traceability.

Stakeholder Liaison:

Act as a bridge between the college and parents, providing updates on academic performance.
Conduct progress meetings and address queries related to exams and results.

Job Specification

Required qualifications for this job

Required Education Level:Under Graduate (Bachelor)

Required Experience:More than 3 years

Other Specification

Minimum Bachelor’s degree (preferably in Management, IT, Education, or a related field).
Minimum 3 years of relevant experience in examination management, academic administration, or student records.
High proficiency in MS Excel and experience with EMIS or similar database software.
Strong interpersonal and communication skills for interactions with university officials, faculty, and parents.
Absolute integrity and discretion in handling confidential student data.
Prior experience in examination management, academic administration, or teaching is advantageous.
Familiarity with curriculum standards, question paper preparation, and evaluation methods.

Skills & Attributes:

Excellent problem-solving and multitasking abilities.
Ability to work under pressure, especially during exam weeks.
Strong organizational skills and attention to detail.
Team management and coordination skills for smooth departmental operations.
Proactive mindset to suggest improvements in processes, including digitization and paperless workflows.
Conflict resolution skills to professionally manage stressed students or concerned parents.
Effective time management, balancing ongoing record-keeping with peak exam periods.

Skills Required

Required skills for this job

Communication

Problem Solving

Work Under Pressure

Multitasking

Team Management

Coordination

Attention to Detail

Salary

Offered financial and non-financial compensation for this job

Offered Salary:Not Disclosed

Applying Procedure

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Apply Before: Feb 10, 2026

About the organization

Divya Gyan College

Education - School & Colleges

Kamaladi Mode

Divya Gyan College has been providing quality education in the field of Information Technology and Management. The college currently offers Bachelor of Computer Application (BCA) and Bachelor of Business Studies (BBS) in affiliation to Tribhuvan University (TU). The college was established by a team of dedicated and result-oriented academicians and professionals with the motto of “Unleashing Limitless Possibilities” through strategic innovations in education. It is located at the heart of Kathmandu valley that is Putalisadak.

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