National Democratic Institute (NDI)

NGO / INGO / Development Projects

Senior Program Assistant

Views: 2227|Published on: Feb 19, 2021

NGO / INGO / Social work

Mid Level

Full Time

Vacancy: 1

Kathmandu|

Experience: More than or equal to 3 years|

Not Disclosed

Job Description

Roles and responsibilities of this job

Duties and Responsibilities:

Under supervision of the Senior Program Officer and Program Manager, provide administrative and logistical support to organize activities and manage sub-grants;
Assists in building a functional network of significant contacts with prominent stakeholders including political leaders, government bureaucrats and members of parliament (MPs);
Contributes to writing and reporting of various documents specific to the program;
Prepares drafts of budgets in coordination with other members of the Program and Finance teams;
Travels to districts to support and program activities; undertakes financial reconciliation responsibilities for each field trip;
Coordinates with Administrative/Finance team in reviewing budgets and expenditures;
Assists in program execution and conducts background research for the program;
Provides support for work plan formulation; takes part in strategic and work plan discussions;
Assists in conducting/facilitating trainings, workshops, and conferences while also contributing to development of training/workshop materials and manuals for programs;
Attends partner meetings to stay up to date about the latest developments in the Legislative Strengthening and Government Communication programs, the political situation in the country and within NDI’s partners;
Provides logistical, administrative and programmatic support to visiting international and national experts;
Under the supervision of senior staff, act as a focal point for engagement with various stakeholders including members of the Federal Parliament (MPs) and partners;
Assist and support in program design, implementation and evaluation;
Assist in translation, editing and writing of program documents in Nepali and English;
Assist in correspondence with program partners; and
Additional responsibilities based on demonstrated ability and/or program needs.

Job Specification

Required qualifications for this job

Required Education Level:Under Graduate (Bachelor)

Required Experience:More than or equal to 3 years

Other Specification

Academic Qualifications and Experience:

Bachelor’s degree, preferably in International Relations, Political Science or a related field;
Minimum of three (3) years of relevant work experience, some of which may include coursework and/or internships.
Experience working for international organizations, on democracy building, elections and community organizing.
Experience with financial/sub-grants management and report writing preferred.

Required Skills and Abilities:

Engage a range of interpersonal skills to effectively interact with colleagues, international experts, high level political figures and members of parliament, government officials and civil servants
Build networks and manage relationships to ensure sustained engagements with stakeholders
Experience in managing events; tackling operational challenges in a structured manner.
Capacity to adapt to a constantly changing/evolving political environment;
Efficiently communicate across socio-political realms while maintaining neutrality;
Negotiate with stakeholders and resource persons to ensure organizational goals are met with maximum utility of resources;
Interest in and knowledge of national political environment, parliamentary procedures and government functioning; gather, understand, analyze and report on the political environment;
Identify and introduce concepts and proposals for programmatic intervention;
Excellent English and Nepali speaking, writing and translation skills are required;
Strong familiarity with presenting ideas in front of others;
Capacity to work both independently and as a member of a team;
Proficient knowledge of Microsoft Office Programs, particularly MS Excel
Experience with Google Apps (Gmail, Calendar, Google Drive, G+, etc.)
Working knowledge of basic budget and accounting procedures; knowledge of financial reconciliation;
Ability and willingness to travel to remote and difficult to reach locations;
Excellent organizational skills, attention to detail and ability to prioritize and manage multiple tasks and meet deadlines; and
Ability to apply discretion and maintain confidential information

Skills Required

Required skills for this job

Communication

Time Management

Interpersonal Skills

MS Office Suite

Salary

Offered financial and non-financial compensation for this job

Offered Salary:Not Disclosed

Applying Procedure

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Apply Before: Feb 28, 2021

About the organization

National Democratic Institute (NDI)

NGO / INGO / Development Projects

Uttar Dhoka Sadak, Gairidhara, Continental Center, 4th Floor

Founded in 1983, the National Democratic Institute for International Affairs (NDI) is a nonprofit, nonpartisan organization working to strengthen and expand democracy worldwide. NDI works with democrats and democratic institutions in every region of the world to build political and civic organizations safeguard elections and promote citizen participation, openness and accountability in government. Headquartered in Washington, DC, NDI maintains offices in over 55 countries on five continents. Its diverse workforce of employees from 55 countries is united in the belief that democracies promote economic growth and development more consistently and equitably than non-democratic political systems. NDI’s office in Nepal has been operational since 1997 and has since collaborated with the Parliament, political parties, government agencies, and civil society.