Senior Executive Office Manager

The Embassy of Switzerland

Source: Kantipur

Views: 2567|Published on: Mar 01, 2020

NGO / INGO / Social work

Senior Level

Full Time

Vacancy: 1

Kathmandu|

Experience: More than or equal to 3 years|

Job Description

Roles and responsibilities of this job

The Senior Executive Officer Manager directly reports to and is responsible for the overall management of the office of the Ambassador/ Head of Mission in managing:

Contacts with Swiss Federal Department of Foreign Affairs (FDFA) and external stakeholders (e.g other diplomatic missions, international development agencies, offices of the Government of Nepal, etc.)
The day-to-day calendar and associated services
Drafting of communications on behalf of the Ambassador addressed to the Swiss colony in Nepal as necessary in coordination with the Consular Section

Required Technical Competence:

Master's degree in Business Studies/ Business Management or other relevant field; Diploma in Secretarial Science
At least 3 years professional experience in the relevant field with proven capacity for taking charge of clearly demarcated duties with high degree of responsibility
Excellent spoken and written English and Nepali
Excellent Knowledge of Protocol
Excellent communication skills, including ease of communication with diplomatic missions and offices of the Government of Nepal
Excellent knowledge and aptitude of computer and different software applications
Excellent organizational skills

Required Professional/ Personal and Social Competence:

High degree of personal responsibility, pro-active, ability to take initiative and work autonomously, ability to think ahead, assure confidentiality and professional integrity
Focused on objectives and results and the ability to cope with stressful situations
Pronounced ability for self-reflection, and proven capacity for learning and changing the way of thinking and working
Conceptual and analytic abilities
Good Interpersonal skills
Courtesy and Customer orientation
Time management and task prioritization
Ability to make decisions and to implement them, goal and result oriented, thinking out of the box, ability to initiate changes and manage them
Ability to set clear priorities
Good team player, networking skills, negotiation skills, ability to deal with criticism and conflicts
Process management skills; ability to negotiate and mediate
Aware and sensitive in areas of gender and caste/ethnicity issues, and ability to work in a multi-cultural team

Job Specification

Required qualifications for this job

Required Education Level:Graduate (Masters)

Required Experience:More than or equal to 3 years

Applying Procedure

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Apply Before: Mar 20, 2020