Procurement and Contracting Specialist

Position: Procurement and Contracting Specialist
Duty Station: Kathmandu 

Responsibilities:

• Prepare standard contracts for local and regional consultants requested by projects 
• Advise projects/programmes in concluding consulting service contracts, lease contracts.
• Execute contracts according to GIZ guidelines, including proper documentation.
• Process for public tendering, restricted tendering and conclude consulting contract services for GIZ Nepal and lease contracts on behalf of the GIZ Office.
• Prepare appraisers contracts for German and international Consultants.
• Ensure the commercial correctness of contracts concluded with consultants (individuals/firms)
• Prepare event management contracts, coordinate with project for relevant supporting documents.
• Monitor status of contract implementation maintains and update contract monitoring sheet.
• Review contract reports status periodically and update individual project status to project teams and follow up for timely closing of unclosed contracts.
• Maintains consultant database and updates. 
• Update GIZ Local consulting-rates time to time. 
• Files all contract documents together with completed financial closing and ensure a proper filing system of all procurement contracts.
• Control agents providing services to the GIZ, providing framework contract if necessary.
• Provides training on procurement procedure and advises projects.
• Facilitates information exchange between the projects/ program(s) 
• Yearly reporting of procurement of services.
• Initiate framework agreement for regular services for GIZ Nepal.
• Support Procurement unit to prepare standard contracts of financing agreement, local subsidies, procurement of goods, logistics as requested by head of procurement and contracting. 

Required qualification and experience:

• Bachelor’s degree in business administration/ management/business studies or similar area
• At least 3 years’ professional experience in a comparable position 
• Very good working knowledge of ITC technologies (related software, phone, fax, email, the internet) and computer applications (e.g. MS Office)
• Excellent communication skills in both English and Nepali (both written and verbal)