Front Desk Officer/Office Secretary

We, ITECO Nepal (P) Ltd. is an independent engineering consultancy company, founded in 1987 by a group of experienced professionals; are looking for an energetic, dynamic Office Secretary to manage the front desk on a daily basis and to perform a variety of administrative and clerical tasks. 

Responsibilities:

• Greet and welcome guests as soon as they arrive at the office
  
• Direct visitors to the appropriate person and office after screening
• Answer, screen and forward incoming phone calls
• Provide basic and accurate information in-person and via phone/email
• Handling email/social-media and other correspondence on behalf of the organization
• Maintaining dairies and arranging appointments
• Filing and archiving of documents and files
• Good interpersonal/communication skills
• Processing bills or expenses
• Organizing support for programs like Board of Directors Meeting and AGMs
• Support in banking transaction of the organization
• Record keeping attendance of staff
• Vehicles deployment
• Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
• Update calendars and schedule meetings for Managing Director
• Arrange travel (Air and over land) and accommodations, and prepare documentations
• Perform other clerical secretarial duties such as filing, photocopying, transcribing and faxing for Managing Director

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