Abt Associates

Research Firms

Finance and Administration Manager

Views: 5535|Published on: Sep 09, 2020

NGO / INGO / Social work

Senior Level

Full Time

Vacancy: 1

Kathmandu|

Experience: More than or equal to 10 years|

Not Disclosed

Position No: 1
Location: Kathmandu, Nepal
Division: IDD
Contract: Nepal Sajhedari STF
Supervisor: Chief of Party

Project Overview

Abt Associates seeks a dynamic Finance and Admin Manager for the USAID Nepal Sajhedari STF project which aims to support the Government of Nepal in the transition from a unitary state to a federation of provinces and enhance citizen participation in and oversight of local governance through the following objectives:

Objective 1: The GoN creates sound policies and legislation that empower, finance and regulate provincial and municipal governments;
Objective 2: Provincial and municipal governments in Province Five or Seven are more responsive, accountable, transparent and effective; and
Objective 3: Citizens and civil society organizations in the target municipalities are more involved in local decision-making and oversight.

The Finance and Admin Manager, reporting to the Chief of Party (CoP), is responsible for budgeting, financial management and reporting; oversight of procurement; administrative management of sub-awards and vendor contracts; contracts management, human resources management; and general administrative and operational support for program activities. S/he serves as a member of the project’s Senior Management Team and works in partnership with the CoP and Deputy CoP to ensure that the project team has the administrative, contractual and financial support required to deliver on the Program Description and contract. This position is listed as Key Personnel in the contract.

Specific duties and responsibilities include the following:

Compliance

Ensure compliance with Abt Associates policies, regulations and procedures governing the contract
Oversee the development of administrative and operations management systems and processes required to support project implementation, ensuring compliance with USAID and Abt policies and regulations

Contracts Management

Ensure project compliance with USAID contract policies, regulations and procedures governing the contract
Educate and train project staff on aspects related to USAID contract compliance
Assist the project to prepare contract requests needing USAID approval

Operations Management

Manage the provision of operational support to project activities, ensuring that project senior management and program staff have the support required to implement planned activities
Manage implementation of financial, administrative, and human resources (HR) policies and procedures that meet project needs and corporate and client requirements
Provide ongoing financial administration to project including approvals of purchase requisitions, local consultant agreements, vendor invoices, and the like
Oversee procurement efforts for the project including selection and negotiation with vendors, and management of sub-partners on the project in compliance with USAID and Abt Associates procurement regulations
Supervise institutional sub-agreements with assistance from the home office project team (Finance and Contract Manager, in particular)
Guide the administrative team on aspects of project annual work planning, and ensure that quality operational plans, budgets, and reports are submitted as per contract agreements

Financial Management

Ensure that project budget projections, expenditure, tracking and reporting are in accordance with USAID and project requirements, procedures, and practices for compliance and audits
Create and maintain financial reporting and tracking systems, and provide financial performance updates on project activities
Ensure accuracy and completeness of monthly Remote Office Voucher
Develop and manage project banking procedures and transactions

Human Resources & Performance Management

Oversee all human resources management functions – recruitment, hiring, transition and termination; benefits administration; performance appraisal and ongoing performance management; leave tracking; rewards and recognition; disciplinary processes – in collaboration with the home office-based Finance and Contracts Manager and Abt’s human resources department
Supervise all financial, administrative and operational project support staff
Ensure that staff, team members and consultants understand their roles and responsibilities and comply with contract requirements, USAID and Abt Associates’ HR policies and procedures for hiring, performance reviews, terminations, etc
Provide training to staff on project procedures and build skill-levels of project staff in the area of finance, administration, and project management

General Project Management

Contribute to monthly and quarterly reporting processes, to enable the CoP to provide regular status and progress reports to USAID and Abt Associates
In collaboration with the Chief of Party, coordinate with the home-based project management team to assure that all managerial and administrative matters are communicated and actions comply with the provisions of the Contract and with USAID
Liaison with the home office-based Finance and Contracts Manager and International Accounting Manager on all operational and financial issues

Qualification requirements include the following:

A post-graduate degree in business administration, finance, accounting, management, or other relevant field
At least 10 years of professional work experience in the finance and admin management of large complex development projects, preferably with USAID or other donor funding
Supervisory and/or management work experience including: (1) direct supervision of professional and support staff; (2) quality evaluation of staff performance and deliverables; (3) contract management (required); and (4) ability to lead large complex programs and motivate multidisciplinary, multicultural teams
Experience managing financial transactions on USAID-funded programs preferred and familiarity with USAID regulations and procedures
Excellent financial management skills and knowledge of latest management tools and computer applications.
Ability to set priorities, multi-task
Strong analytical and computer skills, with emphasis on budgeting and financial analysis
Excellent organizational skills
Proven written and oral presentation skills in English

Applying Procedure

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Apply Before: Sep 23, 2020

About the organization

Abt Associates

Research Firms

Abt Associates’ International Development practice focuses on improving the lives and economic well-being of people in lower and middle-income countries. We command technical expertise in health, agriculture, climate change, food security and governance—as well as in international evaluation. Our multi-layered health portfolio includes policy, health promotion and disease prevention, health finance, and health systems management. In partnership with government clients and local experts, our high-quality programs in Africa, Asia, Latin America, and the Middle East are known for impact and innovation.