Finance and Admin Officer

1st Published Date: 3rd September 2026
2nd Published Date: 21st September 2026
Deadline: 26th Septemeber 2026
Based in: Ramechhap (field visits required)

The Finance and Admin Officer has to maintain financial transparency in the project Integrated Strengthening of Public school and Child Protection System (INSPIRE) supported by the Child Network Foundation. This role ideally focuses on the development of effective resources for the organization and providing financial and administrative support to colleagues, clients, and stakeholders of the organization.

Key Responsibilities:

(R1) Finance management
(R2) Human Resources
(R3) Administration and Resource Management
(R4) Reporting

(R1) Finance Management:

• Take care of bookkeeping and administration of invoices and accounting documents in adherence to the GAAP, Nepal Accounting Standards, and the organizational Finance and Admin Manual.
• Manage the bank accounts and cash system.
• Complete all banking, tax (TDS deposits and E-TDS reconciliation), and other statutory compliance tasks within the prescribed timelines in accordance with the Government of Nepal's rules, regulations, and applicable laws.
• Ability to prepare financial statements for project partners and processing and retention of documents and support in accordance with applicable rules and regulations.
• Forecast and prepare a budget.
• Ensure compliance with regulations for procurement of goods and services and record-keeping.

(R2) Human Resources:

• Assist  in the recruitment process of human resources.
• Supervise and manage the staff attendance and leave registry.
• Monitor and report staff performance.
• Respond to queries by employees based on the Personnel Policy of the organization.
• Look after the health, safety and welfare of all employees and report in any urgency.
• Inform employees to abide by the rules and regulations of the organization.
• Maintain harmony within the administrative team and guide team members under responsibility.
• Provide necessary assistance to the operational and hierarchical heads regarding any disputes in the organization.
• Suggest for the organizational and employee’s growth.

(R3) Administration and Resource Management:

• Play a bridging role between the organization and employees
• Follow procurement procedure for every procurement complying the government, organizational and donor’s frameworks
• Manage office supplies stock and place orders as per requirement with prior approval and within approved budget
• Maintain and manage assets/ inventory/field equipment register in office (head office and branch offices) and in transit home.
• Organize a filing system for important and confidential organizational documents
• Respond to queries by employees and others based on organizational policies
• Recommend updating office policies whenever necessary to address changes in organizational requirements, practices, or applicable regulations. 
• Oversee logistics and other administrative tasks as required
• Contribute to the organization of meetings, conferences, events and actions.
• Assist in the organization renewal process.
• Manage and update organizational websites.
• Assist team in the proper management of the organizational website ensuring appropriate contents

(R4) Reporting:

• Prepare and submit monthly, quarterly, and annual financial reports, including bank and cash transaction summaries and finance updates.
• Ensure accuracy, completeness, compliance with donor and organizational requirements, and timely submission.
• Submit reports as per specified templates in compliance to the organizational and donor’s frameworks as well as the government’s policies.
• Ensure all necessary information and updates are reflected in the report.
• Report any urgent or relevant matters to the operational and hierarchical heads in time.

Working Days and Hours:

The post holder is required to work for 8 hours per day (including lunch time) from 9 am to 5 pm, Monday to Friday being office days, apart from field visits. There are times when SYS works beyond the hours of a normal workday and may require working overtime if necessary. Please refer to the Policies and Procedures Manual for further clarification.

Other requirments:

• Motorbike/scooter license holder
• Basic Salary scale: As per organizational policies
• Probationary period: 3 months

Required competences:

• Minimum Bachelor’s degree in Management completed.
• At least 2 years of work experience in a similar field.
• Strong knowledge of national policies related to finance, tax, VAT, and procurement.
• Good communication skills in written and spoken Nepali and English
• Good knowledge of Basic computer packages

Personal qualities required:

• Commitment to SYS and its funding partners’ values and principles
• High level of motivation
• Integrity and commitment
• Loyalty and honesty