Executive Secretary

CMS Connect

Source: Other Source

Views: 622|Published on: Jun 26, 2024

Secretarial / Front Office / Data Entry

Mid Level

Full Time

Vacancy: 1

Bhaktapur|

Experience: More than 3 years|

Job Description

Roles and responsibilities of this job

About the job

Job Responsibilities:

Serve as the primary point of contact between the President and internal/external stakeholders.
Manage and maintain the President’s calendar, including scheduling meetings and coordinating appointments.
Organize travel and accommodation arrangements for the President and executive team.
Format and prepare information for internal and external communication, including memos, emails, presentations, and reports.
Take and accurately record minutes during meetings.
Screen and direct phone calls, distribute correspondence, and handle incoming and outgoing communications.
Organize and maintain the office filing system, ensuring efficient document retrieval and management.
Utilize various software for word processing, spreadsheets, databases, and presentations.
Read and analyze incoming memos, submissions, and distribute them as necessary.
Provide general administrative support to the President and executive team.
Conduct basic bookkeeping tasks.
File and retrieve corporate records, documents, and reports.
Research and compile data for documents and presentations for the board of directors, committees, and executives.
Assist in meeting preparation and planning.
Greet visitors and determine their access to executives.
Experience as a virtual assistant is desirable.
Open, sort, and distribute emails, and other correspondence.

Job Specifications:

Four years' experience as an executive assistant or in similar administrative roles.
Bachelor’s degree in management.
Strong grasp of office management and daily operations.
Proficient in MS Office, especially Excel and PowerPoint, and familiar with office software and databases.
Excellent organizational and time-management skills.
Exceptional verbal and written communication abilities.
Ability to maintain discretion and confidentiality.
Skilled in multitasking and prioritizing tasks.
Additional certifications or qualifications in administrative assistance or secretarial duties would be advantageous.

Requirements added by the job poster

3+ years of Executive Offices experience
Bachelor's Degree

Job Specification

Required qualifications for this job

Required Education Level:Under Graduate (Bachelor)

Required Experience:More than 3 years

Skills Required

Required skills for this job

Confidentiality

General Administration

Bookkeeping

Administrative Assistance

Corporate Records

Applying Procedure

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Note: You need to be a registered jobseeker to view the applying email address / external link.

Apply Before: Jul 15, 2024

About the organization

CMS Connect

Connecting People Through Expert HR Consulting, Training, and Recruitment in Nepal.

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